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Accessibility Accommodation Request

Let guests request accessibility accommodations before arrival — needs, room types and any documentation captured in advance.

Description

An accessibility accommodation request form lets guests tell you what they need to stay comfortably, well before they arrive. Rather than sorting requirements at check-in, you learn about mobility, sensory or other needs in advance, so the right room and arrangements are ready and the guest feels genuinely looked after.

It asks whether the guest has specific accessibility needs and invites them to describe them, captures the accommodation types requested, and lets them add anything not listed. An optional upload for documentation such as a medical note, plus name and contact details, helps your team prepare and confirm.

Customize the accommodation types and fields to match your property, restyle it in your brand colors, and embed it on your site so needs are known before arrival.

Form fields

Everything the Accessibility Accommodation Request above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Accessibility Support

  • Do you have specific accessibility needs?

    Yes/No Icon
    Yes/No

  • Please describe your needs:

    Long Answer Icon
    Long Answer

  • Accommodation Types Requested

    Multi-Select Icon
    Multi-Select

  • Please specify other:

    Short Answer Icon
    Short Answer

  • Optional Documentation (e.g. medical note)

    Short Answer Icon
    Short Answer

  • Your Name

    Name Icon
    Name

  • Email Address

    Email Icon
    Email

  • Phone Number

    Telephone Icon
    Telephone

  • Agreement

    Multi-Select Icon
    Multi-Select
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Template FAQs

Common questions about the Accessibility Accommodation Request — what it captures, when to use it, and how to make it your own.

What is an accessibility accommodation request form?

It’s a form guests use to request accessibility arrangements ahead of their stay. It captures their specific needs, the accommodation types they’re after and any documentation, so your property can prepare the right room and support before they arrive.

What does the form capture?

Whether the guest has specific accessibility needs and a description of them, the accommodation types requested with room to add others, and an optional upload for documentation like a medical note. Name, email and phone let your team confirm arrangements.

When should a guest complete it?

As soon as they book, or any time before arrival. Requesting accommodations in advance gives your team time to ready the right room, brief staff and arrange any equipment, so everything’s in place when the guest checks in rather than scrambled on the day.

Who is this form for?

Hotels, B&Bs and any accommodation provider that wants to welcome guests with accessibility needs properly, and the guests making requests. It suits any property that takes inclusion seriously and would rather prepare ahead than improvise at the front desk.

Why allow optional documentation?

Some accommodations benefit from supporting detail — a medical note or specifics about equipment — but requiring it would be intrusive. Making the upload optional lets guests share what helps you prepare, without forcing anyone to justify a need before they feel comfortable.

Is this form free to use?

Yes — it’s free. Create a Fun Forms account, customize the accommodation types and fields to match your property, restyle it to your brand, and embed it on your website with no coding. Requests then arrive ahead of arrival, ready to prepare for.

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