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Campaign QA & Proofing Form

A campaign QA and proofing template — quality-check a campaign’s copy, technical setup and brand before it ships, and log any issues to fix.

Description

A typo or a broken link in a live campaign is an avoidable, public mistake. This campaign QA and proofing form is a final quality check — copy, technical and brand — before anything ships.

You record what’s being QA’d and work through copy checks, technical checks and brand checks. The form captures whether any issues were found, lists them for the team to fix, and records the QA outcome and who checked it — so nothing goes live half-checked.

Use it as the last step before a campaign or asset ships, run by someone other than whoever made it. A fresh pair of eyes catches the mistakes the maker’s stopped seeing after hours on the work. Customize the checks, add your branding, and embed it or share a link in minutes.

Form fields

Everything the Campaign QA & Proofing Form above collects — 10 fields, so you can see exactly what it captures before you make it your own.

QA the Campaign

  • Campaign name

    Short Answer Icon
    Short Answer

  • What are you QA-ing?

    Dropdown Icon
    Dropdown

  • Copy checks

    Multi-Select Icon
    Multi-Select

  • Technical checks

    Multi-Select Icon
    Multi-Select

  • Brand checks

    Multi-Select Icon
    Multi-Select

  • Did you find any issues?

    Yes/No Icon
    Yes/No

  • If yes, list them for the team to fix

    Long Answer Icon
    Long Answer

  • QA outcome

    Dropdown Icon
    Dropdown

  • Checked by

    Name Icon
    Name

  • Email address

    Email Icon
    Email
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Template FAQs

Common questions about the Campaign QA & Proofing Form — what it captures, when to use it, and how to make it your own.

What is campaign QA and proofing?

Campaign QA and proofing is the final quality check before a campaign goes live — reviewing the copy, the technical setup and the branding for errors. It’s the step that catches typos, broken links and off-brand details before the audience does.

What should a campaign QA check cover?

This form works through copy checks, technical checks and brand checks, records what’s being QA’d, captures whether any issues were found and lists them for the team to fix, and logs the QA outcome and who checked it.

When should you QA a campaign?

As the last step before anything ships — after the work is finished but before it goes live. Leaving QA to the end, on the final version, means you’re checking exactly what the audience will see, not an earlier draft that’s since changed.

Who should QA a campaign?

Ideally someone other than whoever built it. A fresh pair of eyes catches mistakes the maker has stopped seeing after hours on the work. The form records who checked it, so there’s clear accountability for the sign-off.

Why check copy, technical and brand separately?

Because they fail in different ways — a typo, a broken tracking tag, an off-brand color. Splitting the QA into copy, technical and brand checks means each gets proper attention, rather than a quick glance that misses whichever category you weren’t thinking about.

Is this QA and proofing template free to use?

Yes, completely free. Add or remove checks, adjust them to fit your campaigns, and restyle it to your brand, then embed it on your site or share a link — no coding needed. A free Fun Forms account lets you collect QA records.

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