Change Request Form

Manage project change requests — type, urgency, description and impact — so changes are assessed and controlled, not chaotic.

Use Template

Description

A change request form keeps a project under control when someone wants to alter its scope, timeline or deliverables. Instead of changes agreed in hallway conversations and forgotten, each one is logged with its impact assessed — so you can weigh it properly, protect the project from scope creep, and keep everyone on the same page.

It captures the type of change and its urgency, a title and detailed description, and the impact on the project. The requester’s contact details and a confirmation complete a formal request your team can review, approve or decline — with a clear record of what was asked and why.

Customize the change types and fields to match your process, restyle it in your brand colors, and embed it on your intranet so change requests are controlled.

Form fields

Everything the Change Request Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Project Change Request

Type of Change
Short Answer
Urgency Level
Scale
Change Request Title
Short Answer
Detailed Description of Change
Long Answer
Impact on Project
Long Answer
Requester Name
Name
Requester Email
Email
Requester Phone Number
Telephone
Confirmation
Multi-Select

Use Template

No credit card
Unlimited forms
Unlimited results

Template FAQs

Common questions about the Change Request Form — what it captures, when to use it, and how to make it your own.

What is a change request form?

It’s a form used to formally request a change to a project — its scope, timeline or deliverables. It captures the change, its urgency and its impact, so the team can assess it properly and control scope, rather than absorbing changes informally until the project drifts.

What does the form capture?

The type of change and its urgency, a title and detailed description, and the impact on the project. The requester’s contact details and a confirmation complete a formal request the team can review, approve or decline with a clear record.

When would it be used?

Whenever someone wants to alter an agreed project — add a feature, shift a deadline, change a deliverable. Logging it through the form means the change is assessed for impact before it’s accepted, so the project stays controlled rather than quietly ballooning.

Who is this form for?

Project managers, consultants and delivery teams, and the clients or stakeholders requesting changes. It suits any project that needs disciplined change control, so scope, budget and timeline stay protected and every change is a decision, not a drift.

Why assess the impact of a change?

A change that looks small can ripple through a project’s budget, timeline and other work. Capturing its impact up front lets you make an informed decision — accept, reject or reprice — rather than saying yes to something whose true cost only becomes clear later.

Is this form free to use?

Yes, it’s free. Create a Fun Forms account, customize the change types and fields to match your process, restyle it to your brand colors, and embed it on your intranet with no coding. Change requests then arrive assessed and ready to decide.

Make a free Fun Form

No credit card
Unlimited forms
Unlimited results

Related templates

Client Intake Form

Onboard consulting clients with the essentials — company, the challenge, services needed and …

Client Onboarding Form

Set up a new consulting client after sign-off — contacts, comms preferences, services and start date …

Consultant Onboarding Form

Onboard new consultants or associates — expertise, industries, experience and travel — so you can …

Consulting Services Inquiry Form

Let prospects inquire about your consulting services — the help they need, their challenge and …

Discovery Session Request Form

Let prospects book a discovery session — the session type, their industry and what to discuss — so …

Post-Consultation Feedback Form

Gather feedback after a consultation — the experience, the value delivered and likelihood to return …

Project Brief Submission Form

Let clients submit a project brief — objectives, services, timeline, budget and location — so you …

Project Closure Report Form

Close projects properly — outcomes, deliverables, lessons learned and stakeholder satisfaction — in …