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Club Governing-Body Affiliation Form

Affiliate swimmers to the governing body each season and collect their details, squad, and medical updates in one place.

Description

The Club Affiliation Registration Form gives swim clubs a tidy way to register members with the governing body at the start of each season. You collect the swimmer’s full name, date of birth, squad or group, and, where they’re under 18, a parent or guardian name, so your affiliation records are complete and accurate.

The form captures any existing governing body membership number, whether the swimmer is new or returning, and any change to their medical details since last season, so nothing important slips through. Contact details and an affiliation agreement complete the registration, giving you everything you need to submit memberships and keep the club compliant.

Affiliation keeps swimmers insured, ranked, and ready to compete. Sign up for a free Fun Forms account to customize the fields and embed this registration form on your website.

Form fields

Everything the Club Governing-Body Affiliation Form above collects — 11 fields, so you can see exactly what it captures before you make it your own.

Affiliate for the Season

  • Swimmer's full name

    Name Icon
    Name
  • Date of birth

    Date Icon
    Date
  • Parent / guardian name (if under 18)

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Phone number

    Telephone Icon
    Telephone
  • Squad / group

    Dropdown Icon
    Dropdown
  • Governing body membership number (if you have one)

    Short Answer Icon
    Short Answer
  • New or returning?

    Dropdown Icon
    Dropdown
  • Any change to medical details since last season?

    Yes/No Icon
    Yes/No
  • If yes, please update us

    Long Answer Icon
    Long Answer
  • Affiliation agreement

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Club Governing-Body Affiliation Form — what it captures, when to use it, and how to make it your own.

What is club affiliation?

It’s the process of registering swimmers with the national governing body through their club each season, which keeps them insured and eligible to compete. This form collects the personal, squad, and medical details a club needs to submit those memberships accurately.

Who needs to complete this form?

Every swimmer joining or renewing with the club for the new season should complete it, with a parent or guardian filling it in for anyone under 18. It suits competitive and development squads alike, wherever governing body registration is required.

Why ask for a membership number?

Returning swimmers often already hold a governing body membership number, and capturing it saves duplicate registrations and keeps records linked year to year. New swimmers can leave it blank, and the form flags them so you know who needs a fresh membership.

What if medical details have changed?

The form asks whether anything has changed since last season and gives space to update it, so your records stay current. Keeping medical notes accurate helps coaches look after each swimmer and respond appropriately if an issue arises at training or a gala.

Does this work for new and returning members?

Yes. A simple new-or-returning question routes each swimmer correctly, so you can process fresh registrations and renewals side by side. Customize the squads and groups to match your club structure and the season ahead.

Is this registration form free to use?

Yes — it’s completely free with a Fun Forms account. You can customize every field, restyle it to match your brand, embed it on your website in seconds, and it needs no coding at all.