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Equipment Request Form

Take equipment and plant requests from your sites, capturing what’s needed, when and where so your yard can prepare and deliver on time.

Description

Sites grind to a halt without the right kit, and requests scribbled on the back of a slip get lost. This equipment request form gives your teams one clear way to ask for plant and equipment, so your yard knows exactly what’s needed, when and where, and can get it out on time.

It captures who’s requesting and the job site, the type of equipment and quantity, and the date it’s needed by, along with any notes and whether it needs delivery to a site address. A signature closes off a request your yard can act on without chasing details.

Share the link with your site teams so equipment requests come in one consistent format. Clear, complete requests mean the right kit on site on time. Customize the fields, add your branding, and embed it on your site or share a link in minutes.

Form fields

Everything the Equipment Request Form above collects — 11 fields, so you can see exactly what it captures before you make it your own.

Equipment Request

  • Requested By

    Name Icon
    Name

  • Job Site Location

    Short Answer Icon
    Short Answer

  • Date of Request

    Date Icon
    Date

  • Type of Equipment

    Short Answer Icon
    Short Answer

  • Please specify other equipment:

    Short Answer Icon
    Short Answer

  • Quantity Needed

    Short Answer Icon
    Short Answer

  • Date Equipment Needed By

    Date Icon
    Date

  • Additional Notes

    Long Answer Icon
    Long Answer

  • Does this require delivery?

    Yes/No Icon
    Yes/No

  • Delivery Address

    Short Answer Icon
    Short Answer

  • Signature of Requestor

    Short Answer Icon
    Short Answer
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Template FAQs

Common questions about the Equipment Request Form — what it captures, when to use it, and how to make it your own.

What is an equipment request form?

An equipment request form lets a site team request plant and equipment from the yard, capturing what’s needed, when and where. It gives the yard a clear, consistent request, so the right kit is prepared and delivered on time instead of chased through calls and scribbled notes.

What should an equipment request form include?

This form captures who’s requesting and the job site, the type of equipment and quantity, and the date it’s needed by, along with any notes and whether it needs delivery to a site address. A signature completes a request the yard can act on.

When should teams request equipment?

As soon as they know a task needs plant or kit, with enough notice for the yard to prepare or hire it in. Requesting ahead with the date and site means the equipment arrives when the work needs it, so no one’s stood waiting on a machine that wasn’t booked.

Who fills out an equipment request form?

Site managers, foremen and supervisors who need plant, tools or equipment for a task. The form captures what’s needed and when, so the yard or hire desk can prepare it, arrange delivery, and keep the site supplied without last-minute scrambles.

Why capture the date needed and delivery details?

Because they let the yard plan. Knowing when equipment is needed means it can be serviced, reserved or hired in ahead of time, and flagging whether it needs delivering to a specific site means it arrives where the work is — so nothing holds up the job.

Is this equipment request template free to use?

Yes, completely free. Add or remove fields, adjust the equipment options to fit your operation, and restyle it to your brand, then embed it on your site or share a link — no coding needed. A free Fun Forms account lets you collect equipment requests.

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