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Donation Receipt Request Form

Let donors request an official receipt online, capturing donation details, format preference, and contact information in one simple form.

Description

The Donation Receipt Request Form gives donors a quick way to obtain an official record of their gift. They provide the email used for the donation, their full name, the amount, and the date, so your team can locate the transaction and issue an accurate receipt without back-and-forth.

A preferred receipt format option and a mailing address let you deliver the receipt exactly how each donor wants it, whether by email or post. A field noting whether they received a receipt previously helps you avoid duplicates, while an additional information box captures any special requests.

Handling receipt requests through one structured form keeps your finance team efficient and your donors satisfied. Sign up for a free Fun Forms account to customize the fields and embed this receipt request form on your website.

Form fields

Everything the Donation Receipt Request Form above collects — 8 fields, so you can see exactly what it captures before you make it your own.

Request Donation Receipt

  • Email used for donation

    Email Icon
    Email

  • Donor Full Name

    Name Icon
    Name

  • Donation Amount ($)

    Short Answer Icon
    Short Answer

  • Date of Donation

    Date Icon
    Date

  • Preferred Receipt Format

    Short Answer Icon
    Short Answer

  • Mailing Address

    Short Answer Icon
    Short Answer

  • Did you receive a receipt previously?

    Yes/No Icon
    Yes/No

  • Additional information or requests

    Long Answer Icon
    Long Answer
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Template FAQs

Common questions about the Donation Receipt Request Form — what it captures, when to use it, and how to make it your own.

What is a donation receipt request form?

A donation receipt request form is an online form donors use to ask a charity for an official record of a gift they have made. It captures the donation email, amount, date, and preferred format so your team can locate the transaction and issue an accurate receipt.

What details are needed to find a donation?

To locate a gift, the form asks for the email used for the donation, the donor’s full name, the amount, and the date of the donation. Together these details let your finance team match the request to the right transaction quickly and issue a correct receipt.

Can donors choose the receipt format?

Yes. A preferred receipt format field lets donors say whether they want their receipt by email or post, and a mailing address captures where to send a physical copy. Offering the choice means each donor receives their receipt in the way that suits their records best.

How does it avoid duplicate receipts?

A field asking whether the donor received a receipt previously helps your team spot repeat requests before issuing a second copy. This small check reduces confusion in your records and ensures donors are not accidentally sent multiple receipts for the same gift, keeping your accounts clean and accurate.

Is this useful for tax purposes?

Yes. Many donors need an official receipt to claim tax relief or to keep for their personal records. Providing a simple, structured way to request one shows your charity is organized and trustworthy, and it ensures supporters can easily get the documentation they need after giving to your cause.

Is the receipt request form free?

Yes, this donation receipt request form is completely free, and you can customize the fields to match your process, embed it on your website, and publish it with no coding required. Just create a free Fun Forms account to start handling receipt requests online.

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