Templates
Technology
IT Support & MSPs
Employee Onboarding Form

Employee Onboarding Form

Onboard new employees smoothly — personal details, department, tools and accessibility needs — so day one is ready for them.

Use Template

Description

An employee onboarding form gathers everything HR and IT need to set a new hire up properly before their first day. Instead of chasing details across emails, you collect their personal and emergency information, the tools they’ll need and any accessibility requirements in one place — so day one is about welcome, not paperwork.

It captures the employee’s full name, date of birth and contact details, their home address, department and employment type, and emergency contact information. The work tools they need, any accessibility needs with room to describe them, and a data consent field mean everything’s ready and compliant before they arrive.

Customize the departments, tools and fields to match your company, restyle it in your brand colors, and embed it on your intranet so onboarding runs smoothly.

Form fields

Everything the Employee Onboarding Form above collects — 14 fields, so you can see exactly what it captures before you make it your own.

Welcome Aboard!

Your Full Name
Name
Date of Birth
Date
Personal Email
Email
Mobile Number
Telephone
Home Address
Short Answer
Department
Short Answer
Employment Type
Single-Select
Emergency Contact Name
Short Answer
Emergency Contact Phone
Telephone
Work Tools Needed
Multi-Select
Specify other tools:
Short Answer
Do you have any accessibility needs?
Yes/No
Describe accessibility needs:
Long Answer
Data Consent
Multi-Select

Use Template

No credit card
Unlimited forms
Unlimited results

Template FAQs

Common questions about the Employee Onboarding Form — what it captures, when to use it, and how to make it your own.

What is an employee onboarding form?

It’s a form new hires complete before starting, so HR and IT can set them up. It captures personal and emergency details, department, the tools they’ll need and any accessibility requirements, so everything’s ready for a smooth, welcoming first day.

What does the form capture?

The employee’s full name, date of birth and contact details, home address, department and employment type, and emergency contact information. The work tools they need, any accessibility needs, and a data consent field complete the onboarding record.

When should it be completed?

After the offer is accepted and before the start date. Collecting everything in advance gives IT time to provision equipment and accounts, HR time to set up records, and the new hire a first day spent settling in rather than filling in forms.

Who is this form for?

HR teams, IT departments and MSPs that onboard staff, and the new employees joining. It suits any organization that wants onboarding to be organized and welcoming, with accounts, equipment and access ready before someone walks through the door.

Why ask about accessibility needs?

Setting up the right equipment or adjustments before a new hire starts means they can work comfortably from day one, rather than raising it awkwardly later. Asking up front shows you take inclusion seriously and gives IT time to arrange anything needed properly.

Is this form free to use?

Yes — it’s free. Create a Fun Forms account, customize the departments, tools and fields to match your company, restyle it to your brand, and embed it on your intranet with no coding. New hire details then arrive ready to set up.

Make a free Fun Form

No credit card
Unlimited forms
Unlimited results

Related templates

Hardware Purchase Request Form

Let staff request hardware purchases — type, quantity, purpose and delivery date — so IT can approve …

IT Support Request Form

Let staff raise IT support tickets — device, issue, urgency and repro steps — so your help desk can …

IT Training Registration Form

Remote Work Request Form

Let employees request remote work — dates, frequency, reason and home setup — so managers can …

Software License Request Form

Let staff request software licenses — the tool, number of seats, reason and deadline — so IT can …

Cloud Resource Provisioning Request Form

Let teams request cloud resources — type, quantity, project and deadline — so provisioning is …