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Incident Report Form

Record incidents in your venue — what happened, who was involved and any injury — in one documented, signed report.

Description

An incident report form gives your venue a consistent way to record anything that goes wrong — a slip, a burn, an allergic reaction, a confrontation. In a busy hospitality setting, incidents happen, and capturing the facts properly at the time protects your staff, your guests and your business if the incident is ever revisited.

It captures the date and location of the incident, who was involved and a description of what happened, and whether medical assistance was required. An upload for photos or documents, the reporting staff member’s name and a signature complete a report you can act on and rely on.

Customize the fields to match your venue, restyle it in your brand colors, and embed it on a tablet so incidents are recorded consistently and on time.

Form fields

Everything the Incident Report Form above collects — 8 fields, so you can see exactly what it captures before you make it your own.

Report an Incident

  • Date of Incident

    Date Icon
    Date

  • Incident Location

    Short Answer Icon
    Short Answer

  • Who was involved?

    Short Answer Icon
    Short Answer

  • Describe the incident in detail

    Long Answer Icon
    Long Answer

  • Was medical assistance required?

    Single-Select Icon
    Single-Select

  • Upload any photos or documents

    Short Answer Icon
    Short Answer

  • Reporting Staff Name

    Name Icon
    Name

  • Signature

    Short Answer Icon
    Short Answer
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Template FAQs

Common questions about the Incident Report Form — what it captures, when to use it, and how to make it your own.

What is an incident report form?

It’s a form used to record an incident in a hospitality venue — a slip, a burn, an allergic reaction or a confrontation. It captures what happened, who was involved and any injury, giving you a consistent, documented record to act on and to protect the business.

What does the form capture?

The date and location of the incident, who was involved and a description of what happened, and whether medical assistance was required. An upload for photos or documents, the reporting staff member’s name and a signature complete it.

When should it be completed?

As soon as possible after an incident, while details are accurate. Prompt reporting captures the facts before they blur, records any injury correctly, and creates a timestamped account that stands up far better than one written from memory later.

Who is this form for?

Restaurants, bars, cafés and hospitality venues, and the staff who witness or handle incidents. It suits any venue with a duty of care that wants incidents logged consistently and documented properly, rather than handled informally and forgotten.

Why record whether medical assistance was required?

Whether anyone needed medical help shapes how serious the incident is, your reporting obligations, and any follow-up. Recording it at the time ensures the incident is handled correctly and gives you an accurate account if it leads to a claim or an inspection.

Is this form free to use?

Yes, it’s free. Create a Fun Forms account, customize the fields to match your venue, restyle it to your brand colors, and embed it on a tablet with no coding. Incident reports then arrive documented and ready to act on.

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