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  4. Supplier Onboarding Form

Supplier Onboarding Form

Onboard food suppliers cleanly — company, products and certifications — so your kitchen sources safely and orders with confidence.

Description

A supplier onboarding form gives your kitchen a consistent way to bring on a new food or drink supplier, with the documentation that food safety demands. Instead of details scattered across emails, you capture the company, what they supply and their certifications in one record — so you can source safely and order with confidence from the first delivery.

It captures the company name, primary contact and their email and number, the company address and website, and the type of products supplied with room to specify. An upload for certificates — health and safety, food standards — and an acceptance field complete a verified onboarding record.

Customize the product types and fields to match your kitchen, restyle it in your brand colors, and embed it on your site so supplier details arrive complete.

Form fields

Everything the Supplier Onboarding Form above collects — 10 fields, so you can see exactly what it captures before you make it your own.

New Supplier Registration

  • Company Name

    Short Answer Icon
    Short Answer

  • Primary Contact Person

    Name Icon
    Name

  • Contact Email

    Email Icon
    Email

  • Contact Number

    Telephone Icon
    Telephone

  • Company Address

    Short Answer Icon
    Short Answer

  • Type of Products Supplied

    Short Answer Icon
    Short Answer

  • Please specify:

    Short Answer Icon
    Short Answer

  • Upload Certificates (e.g. Health & Safety)

    Short Answer Icon
    Short Answer

  • Company Website

    Short Answer Icon
    Short Answer

  • Acceptance

    Multi-Select Icon
    Multi-Select
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Template FAQs

Common questions about the Supplier Onboarding Form — what it captures, when to use it, and how to make it your own.

What is a supplier onboarding form?

It’s a form used to bring a new food or drink supplier on board. It captures the company, what they supply and their certifications, so a kitchen can source safely and set the supplier up correctly — with the documentation food safety requires, from the first order.

What does the form capture?

The company name, primary contact and their email and number, the company address and website, and the type of products supplied with room to specify. An upload for certificates and an acceptance field complete the onboarding record.

When would it be used?

Whenever you take on a new supplier — a produce wholesaler, a drinks distributor, a specialty maker. Capturing everything up front means they’re set up and their certifications are on file before the first delivery, so ordering is smooth and sourcing stays compliant.

Who is this form for?

Restaurants, caterers and food businesses that work with suppliers, and the suppliers being onboarded. It suits any kitchen that wants supplier information captured consistently and their food safety certifications verified up front, so sourcing is safe and traceable.

Why collect health and safety certificates?

In food, a supplier’s certifications are a food safety essential — they confirm the supplier meets the standards your kitchen depends on and is accountable for. Capturing them at onboarding protects your customers and your business, and keeps you ready for any inspection.

Is this form free to use?

Yes — it’s free. Create a Fun Forms account, customize the product types and fields to match your kitchen, restyle it to your brand, and embed it on your website with no coding. Supplier details then arrive complete and verified.

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