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Freelancer Availability & Rate Card Form

A freelancer availability and rate card template — let contractors share their discipline, day and half-day rates, availability and how they work.

Description

Freelancer details go stale fast — rates change, availability shifts. This freelancer availability and rate card template lets contractors keep their own details current, so when a brief lands you’re matching it to accurate rates and real availability, not last year’s numbers.

Freelancers share their main discipline and specialty, standard and half-day rates, typical availability and how they like to work (on-site, remote or hybrid), plus when they’re free from and a portfolio link. They upload a CV or rate card, add contact details, and confirm their VAT status — everything resourcing needs to book them quickly.

Ideal for agencies and studios maintaining a bench of trusted freelancers. Use it to keep your talent pool up to date, compare rates at a glance, and get the right person on a job without a rate negotiation every time. Customize the disciplines, add your branding, and embed it or share a link in minutes.

Form fields

Everything the Freelancer Availability & Rate Card Form above collects — 15 fields across 2 pages, so you can see exactly what it captures before you make it your own.

Share Your Availability & Rates

  • Your main discipline

    Dropdown Icon
    Dropdown
  • If other, tell us your discipline

    Short Answer Icon
    Short Answer
  • Briefly, what do you specialize in?

    Long Answer Icon
    Long Answer
  • Standard day rate (£)

    Number Icon
    Number
  • Half-day rate (£)

    Number Icon
    Number
  • Typical availability

    Dropdown Icon
    Dropdown
  • How do you usually work?

    Dropdown Icon
    Dropdown
  • Available from

    Date Icon
    Date
  • Portfolio / website

    URL Icon
    URL
  • Upload your CV or rate card

    Upload Icon
    Upload

Your Details

  • Full name

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Contact number

    Telephone Icon
    Telephone
  • Are you VAT registered?

    Yes/No Icon
    Yes/No
  • If yes, your VAT number

    Short Answer Icon
    Short Answer
Use Template Arrow Right Icon

Template FAQs

Common questions about the Freelancer Availability & Rate Card Form — what it captures, when to use it, and how to make it your own.

What is a freelancer rate card form?

A freelancer rate card form lets contractors submit their day and half-day rates, availability and skills, giving an agency an accurate, up-to-date view of who they can book and for how much — so resourcing can match a brief to the right person without a rate negotiation every single time.

What should a freelancer availability form include?

Discipline and specialty, standard and half-day rates, typical availability and working style, when they’re available from, a portfolio link, contact and VAT details, and a CV or rate card upload. Together these let resourcing scope and book work accurately from a single, current record.

How is this different from freelancer onboarding?

Onboarding adds a contractor to your books for the first time; this form keeps their rates and availability current over time, so resourcing always works from fresh information rather than a day rate that was quoted a year ago and may since have changed.

Why capture day and half-day rates separately?

Because many agency jobs are short. Having both a day and half-day rate lets you scope small pieces of work accurately without going back to the freelancer for a quote each time — a half-day rate makes pricing a quick amend or a single meeting straightforward and fair.

Can freelancers update their availability regularly?

Yes — share the link whenever you want fresh details, and freelancers can re-submit as their rates and availability change. Keeping it current means your talent pool reflects who’s genuinely available now, rather than a snapshot that quietly goes out of date.

Is this rate card template free and customizable?

Completely free. Edit the disciplines, rate fields and availability options, restyle it to your brand, and embed it or share a link in minutes. No coding needed — just a free Fun Forms account to collect responses.