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  4. Incident Report Form

Incident Report Form

Record incidents on your property — what happened, where, any injuries and evidence — in one documented, signed report.

Description

An incident report form gives your property a consistent, documented way to record anything that goes wrong — a slip, an accident, a security issue or a guest complaint that escalates. Capturing the facts cleanly at the time protects everyone, and gives you a reliable record if the incident is ever revisited.

It captures the date, time and location of the incident and a description of what happened, asks whether there were any injuries with room to describe them, and allows a photo upload for evidence. Who reported it, their email and a signature complete a report you can stand behind.

Customize the fields to match your property, restyle it in your brand colors, and embed it on your site so incidents are recorded consistently and on time.

Form fields

Everything the Incident Report Form above collects — 10 fields, so you can see exactly what it captures before you make it your own.

Incident Report

  • Date of Incident

    Date Icon
    Date

  • Time of Incident

    Short Answer Icon
    Short Answer

  • Location of Incident

    Short Answer Icon
    Short Answer

  • Describe What Happened

    Long Answer Icon
    Long Answer

  • Were there any injuries?

    Yes/No Icon
    Yes/No

  • Describe the injuries:

    Long Answer Icon
    Long Answer

  • Upload Any Relevant Photos

    Short Answer Icon
    Short Answer

  • Reported By

    Name Icon
    Name

  • Email Address

    Email Icon
    Email

  • Signature

    Short Answer Icon
    Short Answer
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Template FAQs

Common questions about the Incident Report Form — what it captures, when to use it, and how to make it your own.

What is an incident report form?

It’s a form used to record an incident at a property — an accident, injury, security issue or other event. It captures what happened, where and when, any injuries and evidence, giving you a consistent, documented record at the time it occurred.

What does the form capture?

The date, time and location of the incident and a description of what happened, whether there were any injuries with room to describe them, and a photo upload for evidence. The name of whoever reported it, their email and a signature complete the record.

When should it be completed?

As soon as possible after an incident, while details are accurate and memories fresh. Recording it promptly captures the facts before they blur, and creates a timestamped account that stands up far better than one written from memory days later.

Who is this form for?

Hotels, venues and hospitality operators that need to log incidents properly, and the staff completing them. It suits any property with a duty of care and an interest in protecting itself — with a clear record — if an incident leads to a claim or complaint.

Why capture injuries and photos?

Whether anyone was hurt, and what the scene looked like, are the details that matter most if an incident is ever disputed or claimed against. Recording injuries and photo evidence at the time gives you an accurate, defensible account rather than a he-said, she-said later.

Is this form free to use?

Yes — it’s free. Create a Fun Forms account, customize the fields to match your property, restyle it to your brand, and embed it on your website with no coding. Incident reports then arrive documented and ready to file.

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