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  4. Maintenance Request Form

Maintenance Request Form

Report maintenance issues across your property — dated, described and photographed — so facilities keep everything running.

Description

A maintenance request form keeps your property running by making sure every fault is reported, dated and logged rather than mentioned and forgotten. From guest rooms to back-of-house and public areas, staff can flag an issue with a photo and the detail your facilities team needs to prioritize and fix it.

It captures the date of the issue, the room or area number, the type of issue and a description, plus any additional details and a photo. Who requested it and their contact details, with a confirmation field, create a clear, dated record your maintenance team can work through and close off.

Customize the issue types and fields to match your property, restyle it in your brand colors, and embed it on your site so nothing waits on a verbal reminder.

Form fields

Everything the Maintenance Request Form above collects — 10 fields, so you can see exactly what it captures before you make it your own.

Maintenance Request

  • Date of Issue

    Date Icon
    Date

  • Room or Area Number

    Short Answer Icon
    Short Answer

  • Type of Issue

    Short Answer Icon
    Short Answer

  • Please describe the issue(s):

    Short Answer Icon
    Short Answer

  • Additional Details

    Long Answer Icon
    Long Answer

  • Upload a photo (optional)

    Short Answer Icon
    Short Answer

  • Requested by

    Name Icon
    Name

  • Contact Number

    Telephone Icon
    Telephone

  • Email

    Email Icon
    Email

  • Confirmation

    Multi-Select Icon
    Multi-Select
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Template FAQs

Common questions about the Maintenance Request Form — what it captures, when to use it, and how to make it your own.

What is a maintenance request form?

It’s a form for reporting maintenance issues anywhere on a property. It captures the date, the room or area, the type of issue, a description and a photo, giving your facilities team a clear, dated record to prioritize and resolve rather than a passing mention.

What does the form capture?

The date of the issue, the room or area number, the type of issue and a description, plus any additional details and a photo upload. Who requested it, their contact details and a confirmation field create a dated record the maintenance team can act on and close.

When would it be used?

Whenever a fault is spotted — in a guest room, a corridor, the kitchen or the grounds. Logging it with a date and photo the moment it’s noticed builds an accurate maintenance record and gets the job into the queue before it worsens or gets forgotten.

Who is this form for?

Hotels, venues and hospitality operators that maintain a property, and the staff reporting issues. It suits anywhere that wants a documented, dated log of maintenance across the whole site, not just guest rooms, so nothing slips and every job is traceable.

Why attach a date and photo?

A dated, photographed report shows exactly what the issue was and when it was raised — useful for prioritizing, for tracking how long fixes take, and for any warranty or contractor claim. It turns a vague ‘something’s broken’ into a record you can manage and audit.

Is this form free to use?

Yes, it’s free. Create a Fun Forms account, customize the issue types and fields to match your property, restyle it to your brand colors, and embed it on your website with no coding. Requests then arrive dated, logged and ready to action.

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