Templates
Hospitality
Hotels & B&Bs
Maintenance Request Form

Maintenance Request Form

Log hotel maintenance issues — location, type, description and preferred repair date — so nothing slips through the cracks.

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Description

A hotel maintenance request form gives staff and guests one clear channel to report anything that needs fixing, from a dripping tap to a faulty AC unit. Instead of issues mentioned in passing and forgotten, each one is logged with the detail your maintenance team needs to schedule and resolve it.

It captures the room number or location, the type of issue with room to specify, and a description of the problem, plus a preferred repair date. Who reported it and their contact details let your team confirm timing and follow up, so repairs are booked in rather than left to memory.

Customize the issue types and fields to match your property, restyle it in your brand colors, and embed it on your site so requests reach maintenance instantly.

Form fields

Everything the Maintenance Request Form above collects — 8 fields, so you can see exactly what it captures before you make it your own.

Maintenance Request

Room Number or Location
Short Answer
Type of Issue
Short Answer
Please specify other issue(s):
Short Answer
Describe the problem
Long Answer
Preferred Repair Date
Date
Reported By
Name
Contact Phone
Telephone
Contact Email
Email

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Template FAQs

Common questions about the Maintenance Request Form — what it captures, when to use it, and how to make it your own.

What is a hotel maintenance request form?

It’s a form for reporting maintenance issues at a hotel. It captures where the problem is, what type it is and a description, plus a preferred repair date, so your maintenance team has the detail to schedule the fix rather than working from a vague message.

What does the form capture?

The room number or location, the type of issue with room to specify, and a description of the problem, along with a preferred repair date. The name of whoever reported it and their contact details let maintenance confirm timing and report back once it’s done.

When would it be used?

Any time something needs repair — flagged by housekeeping, front desk, or a guest. Logging it straight away captures the detail while it’s clear and gets the job into the queue, so small faults are fixed before they turn into complaints or bigger problems.

Who is this form for?

Hotels and resorts that want maintenance issues logged and scheduled properly, and the staff or guests reporting them. It suits any property that would rather run repairs from a clear, dated list than a scatter of verbal mentions and sticky notes.

Why ask for a preferred repair date?

Some repairs can wait for a quiet period or an empty room; others can’t. A preferred date lets your team schedule work around occupancy and urgency, fixing things with minimal disruption to guests rather than knocking on an occupied door at the wrong time.

Is this form free to use?

Yes — it’s free. Create a Fun Forms account, customize the issue types and fields to match your property, restyle it to your brand, and embed it on your website with no coding. Requests then reach maintenance logged and ready to schedule.

Make a free Fun Form

No credit card
Unlimited forms
Unlimited results

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