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  4. Supplier Onboarding Form

Supplier Onboarding Form

Onboard new suppliers cleanly — company details, contact, supply type and documentation — into one consistent record.

Description

A supplier onboarding form gives your property a consistent way to bring new suppliers on board, capturing everything you need to set them up properly from the first order. Instead of details scattered across emails, you get company information, contacts and documentation in one record, ready for accounts and procurement.

It captures the company name, primary contact and their email and phone, the company address and website, and the type of supplies they provide, with room to specify. An upload for a business license or certificate and an acceptance field mean each supplier arrives verified and agreed to your terms.

Customize the supply types and fields to match your operation, restyle it in your brand colors, and embed it on your site so supplier details arrive complete.

Form fields

Everything the Supplier Onboarding Form above collects — 10 fields, so you can see exactly what it captures before you make it your own.

New Supplier Registration

  • Company Name

    Short Answer Icon
    Short Answer

  • Primary Contact Person

    Name Icon
    Name

  • Contact Email

    Email Icon
    Email

  • Contact Phone

    Telephone Icon
    Telephone

  • Company Address

    Short Answer Icon
    Short Answer

  • Company Website

    Short Answer Icon
    Short Answer

  • Type of Supplies

    Short Answer Icon
    Short Answer

  • Please specify other supplies:

    Short Answer Icon
    Short Answer

  • Upload Business License or Certificate

    Short Answer Icon
    Short Answer

  • Acceptance

    Multi-Select Icon
    Multi-Select
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Template FAQs

Common questions about the Supplier Onboarding Form — what it captures, when to use it, and how to make it your own.

What is a supplier onboarding form?

It’s a form used to bring a new supplier on board. It captures the company’s details, contact, the supplies they provide and their documentation, so your property can set them up correctly in accounts and procurement from the very first order, with nothing missing.

What does the form collect?

The company name, primary contact and their email and phone, the company address and website, and the type of supplies provided, with room to specify. An upload for a business license or certificate and an acceptance field verify the supplier and their agreement to your terms.

When is it used?

Whenever you take on a new supplier — a food vendor, a linen service, an equipment provider or a contractor. Capturing everything up front means they can be set up and paid correctly from the first delivery, rather than chased for details after the fact.

Who is this form for?

Hotels, restaurants and hospitality operators that work with multiple suppliers, and the suppliers being onboarded. It suits any property that wants supplier information captured consistently and verified up front, so procurement and accounts run cleanly.

Why collect a business license or certificate?

A license or certificate confirms a supplier is legitimate and, where relevant, compliant — important when they’re providing food, equipment or services that affect your guests. Capturing it at onboarding protects your property and saves scrambling for paperwork during an audit.

Is this form free to use?

Yes — it’s free. Create a Fun Forms account, customize the supply types and fields to match your operation, restyle it to your brand, and embed it on your website with no coding. Supplier details then arrive complete and verified, ready to set up.

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