1. Templates
  2. Public Services
  3. Police & Policing
  4. Incident Report Form

Incident Report Form

Document police incidents online, capturing the date, time, location, description, type, and evidence in one thorough, structured report.

Description

The Incident Report Form gives officers a thorough, consistent way to document incidents in the field. It captures the date, time, and location, along with a full description of what happened and the type of incident, so every report contains the essential facts in a standard format.

Fields for the reporting officer, badge number, and witnesses ensure each report is accountable, while a photo or video evidence upload preserves visual detail. An officer signature confirms the account, giving your department reliable records for follow-up, investigation, and disclosure.

Standardized reports make incidents easier to review, analyze, and act on. Sign up for a free Fun Forms account to customize the incident types and embed this report form on your website or intranet.

Form fields

Everything the Incident Report Form above collects — 13 fields, so you can see exactly what it captures before you make it your own.

Incident Report

  • Date of Incident

    Date Icon
    Date

  • Time of Incident

    Short Answer Icon
    Short Answer

  • Location of Incident

    Short Answer Icon
    Short Answer

  • Describe what happened

    Long Answer Icon
    Long Answer

  • Type of Incident

    Short Answer Icon
    Short Answer

  • Please specify the incident type:

    Short Answer Icon
    Short Answer

  • Reporting Officer

    Name Icon
    Name

  • Badge Number

    Short Answer Icon
    Short Answer

  • Contact Number

    Telephone Icon
    Telephone

  • Witnesses Present

    Multi-Select Icon
    Multi-Select

  • Please specify other witnesses:

    Short Answer Icon
    Short Answer

  • Upload Photo/Video Evidence

    Short Answer Icon
    Short Answer

  • Signature of Officer

    Short Answer Icon
    Short Answer
Use Template Arrow Right Icon

Template FAQs

Common questions about the Incident Report Form — what it captures, when to use it, and how to make it your own.

What is an incident report form?

An incident report form is an online form officers use to document an event in the field. It captures the date, time, location, a description, the incident type, and any evidence, creating a consistent, accountable record that a department can use for follow-up, investigation, and analysis.

What should the description include?

The description should set out clearly what happened, in the order events occurred, including who was involved and any actions taken. A detailed, factual account helps your department understand the incident, supports any investigation, and ensures the report holds up if it is later needed for disclosure or court.

Can officers upload photo or video evidence?

Yes. An upload field lets officers attach photos or video captured at the scene. Visual evidence preserves detail that words alone cannot, strengthens the record, and supports investigations and any subsequent proceedings, ensuring the important context of an incident is not lost after officers leave the location.

How does capturing witnesses help?

Fields for witnesses present, with a specify option, let officers record who else observed the incident. Witness accounts can corroborate the report, provide additional perspectives, and prove valuable during an investigation, so capturing their presence at the time ensures they can be contacted and followed up with later.

Why categorize the incident type?

An incident type field, with a specify option, lets officers classify each event consistently. Over time this makes it possible to analyze patterns, allocate resources, and identify trends across a district, turning individual reports into meaningful data that supports better decisions and more effective policing.

Is the incident report form free?

Yes, this incident report form is completely free, and you can customize the incident types and fields to fit your department, embed it on your website or intranet, and launch it with no coding required. Just create a free Fun Forms account to document incidents online.

Make a free Fun Form Arrow Right Icon

Related templates

Internal Incident Report Form

Internal Incident Report Form

Log internal department incidents online, capturing the summary, type, action taken, and evidence in …

K9 Deployment Report Form

K9 Deployment Report Form

Report K9 unit deployments online, capturing the handler, deployment type, location, outcome, and …

Lost and Found Property Submission Form

Lost and Found Property Submission Form

Let the public report lost or found property online, capturing the item, category, location, and …

Missing Persons Report Form

Missing Persons Report Form

Report a missing person online, capturing their description, last known location, and details that …

Ride Along Application Form

Ride Along Application Form

Accept ride-along applications online, capturing the applicant’s details, preferred date, …

Use of Force Review Form

Use of Force Review Form

Review use-of-force incidents online, capturing the summary, any weapon or injury, justification, …

Citizen Complaint Form

Citizen Complaint Form

Let the public file complaints about police conduct online, capturing what happened, when, where, …

Equipment Checkout Form

Equipment Checkout Form

Log police equipment checkouts online, capturing the officer, items, dates, and supervisor approval …