Templates
Cinema & Film
Film Production
Location Scouting Request Form

Location Scouting Request Form

Brief your locations team on what you’re looking for, capturing the setting, area, shoot dates and access needs to start the search.

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Description

The right location can define a scene, and finding it starts with a clear brief. This location scouting request form captures exactly what a production is looking for, so your locations team can begin the search with a real sense of the setting, area and constraints.

It records the production name, a description of the location wanted, and the preferred area, along with the setting type, shoot dates and total shoot days. It flags whether site access or permits are needed and lets them specify the details, with contact information to follow up.

Share the link with directors and producers so scouting briefs arrive fully formed. A precise brief means fewer wasted recces and faster options. Customize the setting types, add your branding, and embed it on your site or share a link in minutes.

Form fields

Everything the Location Scouting Request Form above collects — 11 fields, so you can see exactly what it captures before you make it your own.

Location Scouting Request

Name of your production
Short Answer
Describe the type of location you’re looking for
Long Answer
Preferred location (geographic area)
Short Answer
Setting Type
Multi-Select
Preferred shoot date(s)
Date
Total shoot days anticipated
Short Answer
Are you requesting site access or permits?
Yes/No
Please specify access/permit requirements
Long Answer
Name
Name
Email
Email
Telephone
Telephone

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Template FAQs

Common questions about the Location Scouting Request Form — what it captures, when to use it, and how to make it your own.

What is a location scouting request form?

A location scouting request form briefs a locations team on what a production needs, capturing the setting, preferred area, shoot dates and access needs. It gives scouts a clear starting point, so the search targets the right kind of location from the outset rather than guessing at the brief.

What should a location scouting request include?

This form records the production name, a description of the location wanted, and the preferred geographic area, along with the setting type, preferred shoot dates and total shoot days. It also flags whether site access or permits are needed and captures contact details.

When should a location scouting request be made?

Early in pre-production, once the script’s locations are known but before dates lock. Requesting scouting early gives the team time to find, visit and secure options, negotiate access and permits, and present the director real choices rather than settling for whatever’s available late.

Who fills out a location scouting request form?

Directors, producers and production designers who know what a scene needs. The form captures the setting and area they’re after, so the locations team can translate a creative brief into a shortlist of real, filmable places that fit the shoot’s dates and budget.

Why flag access and permit needs early?

Because they can make or break a location. Knowing up front whether a shoot needs site access or permits lets the team factor in lead times, costs and likelihood of approval, so they don’t fall for a perfect spot that can’t actually be secured in time.

Is this location scouting template free to use?

Yes, completely free. Add or remove fields, adjust the setting types to match your productions, and restyle it to your brand, then embed it on your site or share a link — no coding needed. A free Fun Forms account lets you collect scouting requests.

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