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  4. Supplier Onboarding Form

Supplier Onboarding Form

Onboard new suppliers cleanly — company details, product categories, catalog and license — into one verified, ready-to-order record.

Description

A supplier onboarding form gives your procurement team a consistent way to bring a new supplier on board with everything needed to start ordering. Instead of details scattered across emails, you capture the company, what they supply and their documentation in one verified record — so a new supplier is set up correctly and compliantly from the first purchase order.

It captures the company name, main contact and their email and phone, the company address and website, and the product categories they supply. An upload for a product catalog or brochure and a business license, plus a confirmation, complete an onboarding record ready for accounts and procurement.

Customize the product categories and fields to match your supply chain, restyle it in your brand colors, and embed it on your site so supplier details arrive complete.

Form fields

Everything the Supplier Onboarding Form above collects — 10 fields, so you can see exactly what it captures before you make it your own.

New Supplier Registration

  • Company Name

    Short Answer Icon
    Short Answer

  • Main Contact Name

    Name Icon
    Name

  • Contact Email

    Email Icon
    Email

  • Phone Number

    Telephone Icon
    Telephone

  • Company Address

    Short Answer Icon
    Short Answer

  • Company Website

    Short Answer Icon
    Short Answer

  • Product Categories You Supply

    Short Answer Icon
    Short Answer

  • Upload Product Catalog / Brochure

    Short Answer Icon
    Short Answer

  • Upload Business License

    Short Answer Icon
    Short Answer

  • Confirmation

    Multi-Select Icon
    Multi-Select
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Template FAQs

Common questions about the Supplier Onboarding Form — what it captures, when to use it, and how to make it your own.

What is a supplier onboarding form?

It’s a form used to bring a new supplier on board. It captures the company, what they supply and their documentation, so procurement can set them up correctly and compliantly from the first order, instead of chasing details across scattered emails.

What does the form capture?

The company name, main contact and their email and phone, the company address and website, and the product categories they supply. An upload for a product catalog and a business license, plus a confirmation, complete the onboarding record.

When would it be used?

Whenever you take on a new supplier — a materials vendor, a parts maker, a service provider. Capturing everything up front means they can be set up in your systems and paid correctly from the first purchase order, rather than chased for missing details later.

Who is this form for?

Procurement and accounts teams in manufacturing, and the suppliers being onboarded. It suits any operation that works with multiple suppliers and wants their information captured consistently and verified up front, so ordering and payment run smoothly from the start.

Why collect a business license and catalog?

A business license confirms a supplier is legitimate, and a catalog tells you exactly what they can provide. Capturing both at onboarding protects you from compliance risk and gives procurement a clear reference of the supplier’s range, ready before the first order.

Is this form free to use?

Yes, it’s free. Create a Fun Forms account, customize the product categories and fields to match your supply chain, restyle it to your brand colors, and embed it on your website with no coding. Supplier details then arrive complete and verified.

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