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Membership Freeze & Hold Request Form

Let members pause their membership for holidays, injury, or travel and capture the reason, dates, and duration cleanly.

Description

The Membership Freeze and Hold Request Form gives studios a tidy way to handle pauses without awkward back-and-forth. Members say why they’re pausing, when they’d like the freeze to start, and how long for, so you can apply your policy fairly and keep their membership on hold rather than losing them to a cancellation.

Space to add anything you’d like the studio to know means special circumstances get the right treatment, from injury recovery to extended travel. Name and contact details, plus a freeze policy step, complete the request, so you can confirm the hold, set the restart date, and welcome members back to the mat when they’re ready, with their place kept safe.

A fair freeze policy keeps members for the long run. Sign up for a free Fun Forms account to customize the fields and embed this request form on your website.

Form fields

Everything the Membership Freeze & Hold Request Form above collects — 7 fields, so you can see exactly what it captures before you make it your own.

Pause Your Membership

  • Why are you pausing?

    Dropdown Icon
    Dropdown
  • Freeze from

    Date Icon
    Date
  • How long for?

    Dropdown Icon
    Dropdown
  • Anything you'd like us to know?

    Long Answer Icon
    Long Answer
  • Full name

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Freeze policy

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Membership Freeze & Hold Request Form — what it captures, when to use it, and how to make it your own.

What is a membership freeze request?

It’s a form members use to pause their membership temporarily, for reasons like holidays, injury, or travel, rather than cancelling. It captures the reason, dates, and duration, so studios can apply their freeze policy and keep the member’s place.

Who should use this freeze form?

Any member who needs a temporary break but wants to keep their membership should use it. It suits studios that offer freezes as an alternative to cancellation, helping retain members through periods when they can’t attend regularly.

Why offer freezes instead of cancellation?

Freezes let members take a needed break without losing their membership or rate, and help studios retain people who would otherwise cancel. It’s a win for both sides, turning a pause into a temporary hold rather than a lost member.

How long can I freeze my membership?

That depends on your studio’s policy, which the freeze policy step makes clear. The form asks how long you’d like to pause, so the studio can confirm the hold within their rules and set the date your membership resumes.

What if I have special circumstances?

The form includes space to explain anything the studio should know, such as a longer injury recovery. Sharing this helps them apply their policy sensitively and, where possible, accommodate circumstances that fall outside the usual freeze terms.

Is this request form free to use?

Yes — it’s completely free with a Fun Forms account. You can customize every field, restyle it to match your brand, embed it on your website in seconds, and it needs no coding at all.