1. Templates
  2. Advertising
  3. Agency Operations
  4. New Starter Onboarding Form

New Starter Onboarding Form

A new starter onboarding template for agencies — gather everything you need to set a new employee up, from personal details to equipment and access.

Description

First days set the tone. This new starter onboarding template collects everything you need before someone joins, so their laptop, logins and desk are ready and day one feels welcoming rather than chaotic.

The new starter confirms their name, contact details, role and job title, and start date, then the practical setup: preferred laptop, the software they’ll need on day one, T-shirt size for swag, and any accessibility or setup needs. They add an emergency contact and upload their ID and right-to-work documents, closed off with a confirmation.

Built for agencies and any growing team that wants onboarding to feel organized. Use it to gather starter details in one place, get IT and facilities prepped, and give new hires a smooth welcome. Customize the fields, add your branding, and embed it internally or share a link in minutes.

Form fields

Everything the New Starter Onboarding Form above collects — 14 fields across 3 pages, so you can see exactly what it captures before you make it your own.

Welcome to the Team

  • Your full name

    Name Icon
    Name

  • Email address

    Email Icon
    Email

  • Mobile number

    Telephone Icon
    Telephone

  • Your role / team

    Dropdown Icon
    Dropdown

  • Job title

    Short Answer Icon
    Short Answer

  • Start date

    Date Icon
    Date

Setup & Kit

  • Preferred laptop

    Dropdown Icon
    Dropdown

  • Software you'll need day one

    Multi-Select Icon
    Multi-Select

  • T-shirt size (for swag)

    Short Answer Icon
    Short Answer

  • Any accessibility or setup needs?

    Long Answer Icon
    Long Answer

Admin

  • Emergency contact name

    Short Answer Icon
    Short Answer

  • Emergency contact number

    Telephone Icon
    Telephone

  • Upload your ID / right-to-work docs

    Upload Icon
    Upload

  • Confirmation

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the New Starter Onboarding Form — what it captures, when to use it, and how to make it your own.

What is a new starter onboarding form?

A new starter onboarding form collects a new hire’s details before they join — contact information, role, IT and kit preferences, emergency contact and right-to-work documents — so everything is ready for their first day.

What should an employee onboarding form include?

Name and contact details, role and start date, laptop and software preferences, any accessibility or setup needs, an emergency contact, and ID or right-to-work document uploads. Gathering it before day one means IT, facilities and payroll can all get the new hire set up in advance.

Why collect IT and kit preferences before day one?

So IT can set up the right laptop, logins and software in advance. Nothing undermines a first day like sitting without a working machine or access to the tools — capturing preferences early means someone can be productive, and feel welcome, from the moment they arrive.

Should onboarding collect right-to-work documents?

Yes — employers are generally required to verify a new hire’s right to work before they begin. This form takes secure document uploads so the paperwork is sorted ahead of day one, rather than becoming an awkward scramble in someone’s first week.

Who fills in the new starter form?

The new hire completes it before joining, usually sent by HR or their manager. The details then brief IT, facilities and payroll, so everyone who needs to prepare for the new starter is working from the same information rather than chasing it piecemeal.

Is this onboarding template free and customizable?

Completely free. Edit the fields to match your onboarding process, restyle it to your brand, and embed it internally or share a link in minutes. No coding needed — just a free Fun Forms account to collect responses.

Make a free Fun Form Arrow Right Icon

Related templates

New Supplier & Vendor Setup Form

New Supplier & Vendor Setup Form

A new supplier and vendor setup template — capture a supplier’s company, contact, payment and tax …

Overtime & TOIL Request Form

Overtime & TOIL Request Form

An overtime and TOIL request template — log extra hours worked and request time off in lieu, with …

Performance Review & Appraisal Form

Performance Review & Appraisal Form

A performance review and appraisal template — structure a review of goals, achievements and …

Production Float & Petty Cash Request Form

Production Float & Petty Cash Request Form

A production float and petty cash request template — request cash for a shoot or event, with the …

Project Kickoff & Job Bag Setup Form

Project Kickoff & Job Bag Setup Form

A project kickoff and job bag setup template — open a new job, capture the brief, budget and team, …

Project Retrospective & Post-Mortem Form

Project Retrospective & Post-Mortem Form

A team retrospective and post-mortem template for reviewing a finished project — what went well, …

Purchase Order Request Form

Purchase Order Request Form

A purchase order request template for agencies — raise a PO against a supplier, with the items, …

Resource & Traffic Booking Form

Resource & Traffic Booking Form

A resource and traffic booking template — book people onto a live job or pitch, with the roles, …