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Open Day Waiver Form

Sign in non-members for your gym open day safely, capturing who’s attending, activities, and a liability waiver in one form.

Description

The Open Day Waiver Form gives gyms a safe, welcoming way to sign in non-members for an open day. Visitors list who is coming along with names, ages, and relationships, and say what they would like to try, so your team can prepare a great experience for everyone attending.

A question about whether anyone has injuries or health conditions keeps the day safe, while a liability waiver and signature ensure every visitor understands and accepts the risks of taking part. Capturing it all upfront keeps sign-in quick and lets guests enjoy the day.

A well-run open day fills your gym with future members. Sign up for a free Fun Forms account to customize the fields and embed this waiver form on your website.

Form fields

Everything the Open Day Waiver Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Join Us for the Open Day

  • Who's coming along? (name, age, relationship)

    Table Icon
    Table

  • What would you like to try?

    Multi-Select Icon
    Multi-Select

  • Does anyone attending have injuries or health conditions?

    Yes/No Icon
    Yes/No

  • If yes, please give brief details

    Long Answer Icon
    Long Answer

  • Your name

    Name Icon
    Name

  • Email address

    Email Icon
    Email

  • Phone number

    Telephone Icon
    Telephone

  • Liability waiver

    Consent Icon
    Consent

  • Signature

    Signature Icon
    Signature
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Template FAQs

Common questions about the Open Day Waiver Form — what it captures, when to use it, and how to make it your own.

What is an open day waiver form?

An open day waiver form is an online form non-members complete to take part in a gym open day. It captures who is attending, what they want to try, and a signed liability waiver, so a gym can welcome guests and keep the day safe.

Why do open day visitors need a waiver?

Trying gym activities carries inherent risk, and open day visitors are non-members your team has not met, so a waiver ensures they understand and accept it. It gives your gym a recorded acknowledgment for each guest, an important safeguard for welcoming the public safely.

Why capture who is coming along?

Capturing everyone attending, with names, ages, and relationships, lets your team plan for the whole group and cover under-18s appropriately. It ensures each person is signed in and accounted for, so the open day is safe and well organized for families and friends.

Why ask about injuries or health conditions?

Asking whether anyone attending has injuries or health conditions lets your team keep the day safe and offer suitable activities. Knowing in advance means staff can adapt or supervise where needed, so every guest can join in comfortably without unnecessary risk.

How does an open day win new members?

An open day lets prospects experience your gym, meet the team, and try activities in a fun, low-pressure setting. Capturing their details and interests as they sign in gives you warm leads to follow up, turning a great day into new memberships.

Is the open day waiver form free?

Yes, this open day waiver form is completely free, and you can customize the fields to fit your gym, embed it on your website, and go live with no coding required. Just create a free Fun Forms account to start signing in open day guests online.

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