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Automotive
Car Dealerships
Part-Exchange Valuation Form

Part-Exchange Valuation Form

Value a customer’s part-exchange toward their next car, capturing the registration, mileage, condition and photos for an accurate figure.

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Description

A good part-exchange figure can seal a car sale, and it starts with knowing the vehicle. This part-exchange valuation form lets a customer give you the details and photos of their current car, so your team can put a realistic number against it before they visit the forecourt.

It captures the registration, make and model, year and mileage, the overall condition and a rating for each area, and anything to declare. The number of keys and photos of the front, back, sides and interior give a full picture, along with whether they’re buying from you too.

Share the link on your listings and website so buyers can value their car while they browse. An accurate part-exchange figure up front builds trust and moves the deal along. Customize the fields, add your branding, and embed it on your site or share a link in minutes.

Form fields

Everything the Part-Exchange Valuation Form above collects — 13 fields across 2 pages, so you can see exactly what it captures before you make it your own.

Value Your Part-Exchange

Registration
Short Answer
Make & model
Short Answer
Year
Number
Mileage
Number
Overall condition
Dropdown
Rate each area
Matrix
Anything to declare?
Multi-Select
How many keys do you have?
Number
Add photos (front, back, sides, interior)
Upload
Are you buying a vehicle from us too?
Yes/No

Your Details

Your name
Name
Email address
Email
Phone
Telephone

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Template FAQs

Common questions about the Part-Exchange Valuation Form — what it captures, when to use it, and how to make it your own.

What is a part-exchange valuation form?

A part-exchange valuation form lets a customer submit their current car’s details for a trade-in figure toward their next one, capturing the registration, mileage, condition and photos. It gives the dealership enough to value the vehicle accurately, so a realistic part-exchange offer can be made before they visit.

What should a part-exchange valuation form include?

This form captures the registration, make and model, year and mileage, the overall condition and a rating per area, and anything to declare. It also asks how many keys there are, photos of the exterior and interior, and whether the customer is buying a vehicle from you.

When should customers value a part-exchange?

While they’re weighing up their next car, before visiting the forecourt. Getting a figure early lets them factor the trade-in into their budget and decide with confidence, and gives the dealership a head start on the paperwork so the deal moves faster when they arrive.

Who fills out a part-exchange valuation form?

Buyers who want to trade in their current car against a purchase from the dealership. The form captures the vehicle’s condition, mileage and photos, so the sales team can put an accurate figure against it and factor it into the deal on the new car.

Why ask for photos and a condition rating?

Because the trade-in figure depends on the car’s real state. Photos and a per-area condition rating let the dealership spot wear, damage and mileage impact without seeing the car first, so the valuation they give is realistic and holds up when the vehicle arrives.

Is this part-exchange valuation template free to use?

Yes, completely free. Add or remove fields, adjust the condition options to fit your dealership, and restyle it to your brand, then embed it on your site or share a link — no coding needed. A free Fun Forms account lets you collect valuation requests.

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