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Client Intake Form

Capture vital information when onboarding new fitness clients, gathering their goals, activity level, and health in one form.

Description

The Client Intake Form gives personal trainers a clean way to onboard new clients. It captures their main fitness goals, how they describe their current activity level, and the types of workouts that interest them, so you understand each client before you design a single session.

Fields for any injuries or medical conditions and whether they have worked with a trainer before help you coach safely and pitch training well, while contact details complete the onboarding. Capturing the essentials upfront means your coaching is personal and effective from the first session.

A good intake sets every client up to succeed. Sign up for a free Fun Forms account to customize the fields and embed this intake form on your website.

Form fields

Everything the Client Intake Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Client Onboarding

  • What are your main fitness goals?

    Short Answer Icon
    Short Answer

  • How would you describe your current activity level?

    Single-Select Icon
    Single-Select

  • What types of workouts interest you?

    Multi-Select Icon
    Multi-Select

  • Please specify:

    Short Answer Icon
    Short Answer

  • Do you have any injuries or medical conditions we should know about?

    Long Answer Icon
    Long Answer

  • Have you worked with a trainer before?

    Yes/No Icon
    Yes/No

  • What's your name?

    Name Icon
    Name

  • Your best contact email

    Email Icon
    Email

  • Phone number (optional)

    Telephone Icon
    Telephone
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Template FAQs

Common questions about the Client Intake Form — what it captures, when to use it, and how to make it your own.

What is a client intake form?

A client intake form is an online form personal trainers use to onboard new clients. It captures their goals, activity level, and health, so a trainer understands each client and can design safe, personal training from the very first session together.

Why ask about a client’s activity level?

Knowing a client’s current activity level lets you pitch their starting point correctly, neither too hard nor too easy. It helps you set realistic expectations and build a program that challenges them appropriately, so they progress safely and stay motivated from the start.

Why ask about injuries or medical conditions?

Asking about injuries or medical conditions lets you coach safely from the first session. Knowing what to work around means you can adapt exercises and avoid aggravating a problem, so the client trains effectively without risk to their health or existing conditions.

Why ask what workouts interest a client?

Knowing which types of workouts interest a client helps you build training they will actually enjoy and stick with. Enjoyment drives consistency, so matching sessions to their preferences makes coaching more effective and keeps the client engaged for the long term.

Why ask if they’ve worked with a trainer before?

Knowing whether a client has trained with a coach before helps you gauge their expectations and familiarity. First-timers may need more explanation and reassurance, while experienced clients can move faster, so this helps you pitch the relationship and coaching style well.

Is the client intake form free?

Yes, this client intake form is completely free, and you can customize the fields to fit your coaching, embed it on your website, and go live with no coding required. Just create a free Fun Forms account to start onboarding clients online.

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