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Client Photo & Media Release Form

Get consent to use client photos and videos, capturing where they can appear, name use, and limits in one form.

Description

The Photo and Media Release Form gives trainers a clear, respectful way to get consent before using client images. Clients say where they are happy for photos and videos to appear, whether you can use their first name, and whether before-and-after photos are okay, so you always have permission.

A field for any limits or notes lets clients set boundaries they are comfortable with, while their full name, signature, and a release confirm the agreement. Capturing consent properly means you can share powerful client content confidently, ethically, and with full permission.

Consent lets you tell client stories confidently. Sign up for a free Fun Forms account to customize the fields and embed this release form on your website.

Form fields

Everything the Client Photo & Media Release Form above collects — 8 fields, so you can see exactly what it captures before you make it your own.

Photo & Media Consent

  • Where are you happy for these to appear?

    Multi-Select Icon
    Multi-Select
  • Can we use your first name alongside them?

    Yes/No Icon
    Yes/No
  • Can we use before and after photos?

    Yes/No Icon
    Yes/No
  • Any limits or notes?

    Long Answer Icon
    Long Answer
  • Your full name

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Your signature

    Signature Icon
    Signature
  • Release

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Client Photo & Media Release Form — what it captures, when to use it, and how to make it your own.

What is a photo and media release form?

A photo and media release form is an online form clients use to consent to their images being used. It captures where photos and videos can appear, name use, and any limits, so a trainer can share client content with clear, recorded permission.

Why get consent before using client photos?

Using a client’s image without clear consent risks their trust and can breach privacy expectations. A release ensures they have agreed to how their photos and videos are used, protecting the relationship and letting you share content ethically and with confidence.

Why ask where images can appear?

Clients may be happy with some uses but not others, from a website to social media or ads. Asking where images can appear respects their comfort, so you only use them in the ways they have agreed to, keeping the relationship trusting and clear.

Why include a field for limits or notes?

A limits field lets clients set boundaries they are comfortable with, such as no face or no before photos. Capturing these ensures you honor their wishes exactly, so they feel respected and in control, and you avoid using anything beyond what they agreed.

Why capture a signature and release?

A signature and release turn the consent into a clear, recorded agreement. It gives you documented permission for each client, which protects both sides and lets you use their content confidently, knowing you have their explicit, recorded agreement to do so.

Is the photo and media release form free?

Yes, this photo and media release form is completely free, and you can customize the fields to fit your business, embed it on your website, and go live with no coding required. Just create a free Fun Forms account to start collecting consent online.