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Project Completion Form

Sign off completed landscaping projects online, capturing final checks, photos, client comments, and sign-off in one thorough record.

Description

The Project Completion Form gives your team a professional way to close out every landscaping job. It records the project name or code, completion date, and who carried out the work, along with a summary and the final checks completed, so every project ends with a clear, documented sign-off.

A photo upload captures the finished result, while fields for whether the client was present, their comments, and your own rating of the outcome build a full record of quality. A client name, signature, and email confirm acceptance and keep the paperwork tidy for your records.

Consistent completion records protect your business and reassure clients. Sign up for a free Fun Forms account to customize the checklist and embed this completion form on your website or intranet.

Form fields

Everything the Project Completion Form above collects — 13 fields, so you can see exactly what it captures before you make it your own.

Project Completion Form

  • Project Name or Code

    Short Answer Icon
    Short Answer

  • Date Completed

    Date Icon
    Date

  • Completed By

    Name Icon
    Name

  • Project Address

    Short Answer Icon
    Short Answer

  • Brief Summary of Completed Work

    Long Answer Icon
    Long Answer

  • Final Checks Completed

    Multi-Select Icon
    Multi-Select

  • Upload Final Photos

    Short Answer Icon
    Short Answer

  • Client present at completion?

    Yes/No Icon
    Yes/No

  • Comments from Client?

    Long Answer Icon
    Long Answer

  • Your Rating of Work Outcome

    Short Answer Icon
    Short Answer

  • Client Name

    Name Icon
    Name

  • Client Signature

    Short Answer Icon
    Short Answer

  • Client Email (for records)

    Email Icon
    Email
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Template FAQs

Common questions about the Project Completion Form — what it captures, when to use it, and how to make it your own.

What is a project completion form?

A project completion form is an online form used to sign off a finished landscaping job. It records the project details, final checks, photos, and client acceptance, creating a clear record that the work is complete to standard and that both your team and the client agree it is done.

Why capture final checks?

A final checks field ensures your team confirms each key task is complete before signing off. This built-in checklist reduces the risk of missed details, keeps quality consistent across jobs, and gives you documented proof that the work met your standards before the client accepted it as finished.

How does client sign-off help?

Fields for the client’s name, signature, and email record that they have seen and accepted the completed work. This shared acknowledgment reduces disputes, confirms the client is happy, and gives your business clear evidence that the project was delivered and approved, which is valuable for records and any future queries.

Can I upload photos of the finished work?

Yes. A photo upload lets your team capture the finished result at handover. These images document the quality of the work, provide a visual record alongside the client’s sign-off, and make excellent before-and-after material you can use later to showcase your craftsmanship to prospective clients.

Why record your own rating of the outcome?

A field for your own rating of the work outcome gives your team a quick internal quality measure for each job. Tracked across projects, these ratings help you spot where standards are strong and where they could improve, supporting consistent quality and honest self-assessment across your crews.

Is the project completion form free?

Yes, this project completion form is completely free, and you can customize the checklist and fields to fit your jobs, embed it on your website or intranet, and go live with no coding required. Simply create a free Fun Forms account to sign off projects online.

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