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Prop & Costume Hire Request Form

Take prop and costume hire requests, capturing the period, items needed and dates so your wardrobe and props team can prepare the order.

Description

The right props and costumes bring a production’s world to life, and hiring them starts with a clear request. This prop and costume hire request form captures exactly what a production needs and when, so your wardrobe and props team can pull the right pieces and prepare the order.

It records the production title, what they’re looking for, and the period or setting, along with the dates needed and return, roughly how many items, and the category. It flags whether anything needs altering or making to measure, with the requester’s details and agreed hire terms.

Share the link with productions and costume designers so requests arrive with the detail you need. A clear brief means the right pieces, ready on time. Customize the categories, add your branding, and embed it on your site or share a link in minutes.

Form fields

Everything the Prop & Costume Hire Request Form above collects — 11 fields, so you can see exactly what it captures before you make it your own.

Request Props & Costume

  • Production title

    Short Answer Icon
    Short Answer

  • What are you looking for?

    Long Answer Icon
    Long Answer

  • Period / setting

    Dropdown Icon
    Dropdown

  • Needed from

    Date Icon
    Date

  • Return by

    Date Icon
    Date

  • Roughly how many items / costumes?

    Number Icon
    Number

  • Category

    Multi-Select Icon
    Multi-Select

  • Do you need items altered or made to measure?

    Yes/No Icon
    Yes/No

  • Requested by

    Name Icon
    Name

  • Email address

    Email Icon
    Email

  • Hire terms

    Consent Icon
    Consent
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Template FAQs

Common questions about the Prop & Costume Hire Request Form — what it captures, when to use it, and how to make it your own.

What is a prop and costume hire request form?

A prop and costume hire request form captures a production’s needs for props and wardrobe, recording the period, items, quantities and dates. It gives a hire house a clear brief, so the team can pull the right pieces, flag any alterations and prepare the order for the shoot.

What should a prop and costume hire request include?

This form records the production title, what they’re looking for, and the period or setting, along with the dates needed and return, roughly how many items, and the category. It also flags whether anything needs altering or making to measure, plus requester details and hire terms.

When should productions request props and costumes?

Once the design is set and well before the shoot, since period pieces and quantities take time to source. Requesting early lets the hire team check stock, arrange any alterations and reserve the items for your dates, so everything’s ready when wardrobe and the art department need it.

Who fills out a prop and costume hire request?

Costume designers, art directors and production buyers sourcing pieces for a shoot. The form captures the period, quantities and dates, so the hire house can prepare the right items and have them fitted, altered and ready for collection when the production needs them.

Why ask about alterations and made-to-measure?

Because they need lead time. Flagging up front that a costume must be taken in, aged down or made to measure lets the hire house schedule the work and confirm it’s possible before your dates, rather than handing over pieces that don’t fit or suit the scene.

Is this prop and costume hire template free to use?

Yes, completely free. Add or remove fields, adjust the categories and periods to match your stock, and restyle it to your brand, then embed it on your site or share a link — no coding needed. A free Fun Forms account lets you collect hire requests.

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