Recruitment Referral Form

Let employees refer great candidates — who they are, the role and why they fit — so your best hires come from your own team.

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Description

A recruitment referral form makes it easy for your employees to put forward people they’d vouch for — and referred candidates are often your best and fastest hires. Instead of referrals mentioned in passing and forgotten, each one is captured with the candidate, the role and why they’d be a great fit, ready for your recruiters.

It captures the referrer’s name and email, the candidate’s name and contact details, the position they’re being referred for, and why the referrer thinks they’re a good fit. A consent question confirms the candidate is happy to be put forward, and a signature completes a referral your team can act on.

Customize the fields to match your roles, restyle it in your brand colors, and embed it on your intranet so referrals come straight in.

Form fields

Everything the Recruitment Referral Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Employee Referral

Your Name
Name
Your Email
Email
Candidate Name
Name
Candidate Email
Email
Candidate Phone
Telephone
Position Referred For
Short Answer
Why do you think they are a good fit?
Long Answer
Do you have consent to share their details?
Yes/No
Your Signature
Short Answer

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Template FAQs

Common questions about the Recruitment Referral Form — what it captures, when to use it, and how to make it your own.

What is a recruitment referral form?

It’s a form employees use to refer someone for a role. It captures the candidate, the position and why they’d be a good fit, so your recruiters can follow up — turning your team’s networks into a pipeline of vouched-for candidates rather than referrals lost in conversation.

What does the form capture?

The referrer’s name and email, the candidate’s name and contact details, the position referred for, and why the referrer thinks they’re a good fit. A consent question and a signature confirm the candidate is happy to be put forward and complete the referral.

When would it be used?

Whenever an employee knows someone who’d be right for an open role — or a great person worth hiring anyway. Capturing the referral formally means it reaches recruiters with the context to act, rather than being mentioned once and never followed up.

Who is this form for?

HR and recruitment teams that run employee referral schemes, and the employees making referrals. It suits any organization that knows its people are its best source of talent and wants a simple, consistent way to capture and act on their recommendations.

Why confirm the candidate’s consent?

Passing on someone’s contact details without their say-so is awkward and, in many places, a data-protection issue. Confirming the candidate is happy to be referred keeps it above board and means recruiters reach out to someone who’s actually expecting the call.

Is this form free to use?

Yes — it’s free. Create a Fun Forms account, customize the fields to match your roles, restyle it to your brand, and embed it on your intranet with no coding. Referrals then collect in one place, ready to follow up.

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