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Race Day Waiver & Medical Declaration Form

Capture a standalone waiver and medical declaration for event participants, confirming fitness, conditions, and risk in one form.

Description

The Race Day Waiver and Medical Declaration Form gives organizers a clean, standalone way to capture the safety essentials from every participant. It records the race entered and bib number, and asks runners to confirm they are medically fit to take part today, so your team has each runner’s readiness on file.

Fields for any medical conditions, allergies, or medication, and whether they have a condition that may need attention during the race, keep your medical team informed, while an emergency contact, assumption of risk, liability waiver, and signature complete the declaration. It is the safety backbone of any event.

A signed declaration keeps runners safe on course. Sign up for a free Fun Forms account to customize the fields and embed this waiver form on your website.

Form fields

Everything the Race Day Waiver & Medical Declaration Form above collects — 14 fields, so you can see exactly what it captures before you make it your own.

Race Day Declaration

  • Race entering

    Short Answer Icon
    Short Answer

  • Bib number (if known)

    Short Answer Icon
    Short Answer

  • Do you confirm you are medically fit to take part today?

    Yes/No Icon
    Yes/No

  • List any medical conditions, allergies or medication our team should know

    Long Answer Icon
    Long Answer

  • Do you have any condition that may require medical attention during the race?

    Yes/No Icon
    Yes/No

  • If yes, please describe

    Long Answer Icon
    Long Answer

  • Full name

    Name Icon
    Name

  • Date of birth

    Date Icon
    Date

  • Your mobile number

    Telephone Icon
    Telephone

  • Emergency contact name

    Short Answer Icon
    Short Answer

  • Emergency contact number

    Telephone Icon
    Telephone

  • Assumption of risk

    Consent Icon
    Consent

  • Liability waiver

    Consent Icon
    Consent

  • Signature

    Signature Icon
    Signature
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Template FAQs

Common questions about the Race Day Waiver & Medical Declaration Form — what it captures, when to use it, and how to make it your own.

What is a race day waiver and medical declaration form?

A race day waiver and medical declaration form is an online form participants complete to confirm they are fit to race. It captures their medical status, an emergency contact, and a signed waiver, so an event has each runner’s readiness and consent on file.

Why capture medical information for the medical team?

Capturing medical conditions, allergies, and medication means your medical team can respond appropriately if a runner needs help on course. Knowing in advance, especially about conditions that could flare during exertion, lets them treat runners quickly and safely, which can be critical in an emergency.

Why do runners need to sign a waiver?

Racing carries inherent risk, so a liability waiver and assumption of risk ensure every runner understands and accepts it before taking part. It gives your event a recorded acknowledgment for each participant, an essential safeguard and standard part of running any race responsibly.

Why ask runners to confirm they’re medically fit?

Asking runners to confirm they are medically fit to take part today puts responsibility on them to assess their own readiness. It prompts them to consider their health honestly and gives your event a recorded confirmation, supporting safety for a demanding physical event.

Why capture an emergency contact?

An emergency contact means your team can reach someone quickly if a runner is taken ill or hurt during the race. For a mass participation event, having this on file for every runner is a vital safeguard so families can be reached fast.

Is the race day waiver and medical declaration form free?

Yes, this race day waiver and medical declaration form is completely free, and you can customize the fields to fit your event, embed it on your website, and go live with no coding required. Just create a free Fun Forms account to start collecting declarations online.

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