1. Templates
  2. Fitness
  3. Running
  4. Race Entry Deferral & Transfer Request Form

Race Entry Deferral & Transfer Request Form

Let entrants defer to next year or transfer their place, capturing the race, entry number, and their request in one form.

Description

The Race Entry Deferral and Transfer Request Form gives organizers a tidy way to handle changes to entries. Entrants give the race and their bib or entry number, say what they would like to do, and their reason, so your team can process deferrals and transfers correctly.

Fields for the new runner’s details when transferring, and the entrant’s own contact details, keep every request organized, while a policy step confirms your terms. Handling changes smoothly keeps entrants happy and your start list accurate, whatever comes up before race day.

Flexible entries keep runners loyal to your event. Sign up for a free Fun Forms account to customize the policy and embed this request form on your website.

Form fields

Everything the Race Entry Deferral & Transfer Request Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Change Your Entry

  • Which race is your entry for?

    Short Answer Icon
    Short Answer

  • Your bib / entry number

    Short Answer Icon
    Short Answer

  • What would you like to do?

    Dropdown Icon
    Dropdown

  • Reason for your request

    Long Answer Icon
    Long Answer

  • New runner's full name

    Short Answer Icon
    Short Answer

  • Email address

    Email Icon
    Email

  • Your full name

    Name Icon
    Name

  • Contact number

    Telephone Icon
    Telephone

  • Policy

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Race Entry Deferral & Transfer Request Form — what it captures, when to use it, and how to make it your own.

What is a race entry deferral and transfer request form?

A race entry deferral and transfer request form is an online form entrants use to defer their place to next year or transfer it to someone else. It captures the race, entry number, and request, so organizers can process the change correctly and keep the start list accurate.

What is the difference between deferring and transferring?

Deferring moves an entry to a future edition of the race for the same runner, while transferring passes the place to a different runner. A field asking what they would like to do lets entrants choose, so organizers process each request correctly against their policy.

Why capture the new runner’s details for a transfer?

When a place is transferred, the new runner’s details let organizers update the entry correctly and ensure the right person is on the start list. It keeps records accurate, ensures the newcomer receives event information, and completes the transfer cleanly for both parties.

Why include a policy step?

A policy step reminds entrants of your deferral and transfer terms, including any deadlines or fees, as they make a request. It sets clear expectations, ensures changes are handled fairly and consistently, and protects your event while still offering runners helpful flexibility.

Why ask for a reason for the request?

Asking the reason for a deferral or transfer gives useful context and helps you spot patterns, such as injuries or clashes. It also helps you respond appropriately and, over time, understand why entrants change their plans, which can inform how you run future events.

Is the race entry deferral and transfer request form free?

Yes, this race entry deferral and transfer request form is completely free, and you can customize the policy and fields to fit your event, embed it on your website, and go live with no coding required. Just create a free Fun Forms account to start handling requests online.

Make a free Fun Form Arrow Right Icon

Related templates

Race Sponsorship & Expo Exhibitor Inquiry Form

Race Sponsorship & Expo Exhibitor Inquiry Form

Capture inquiries from sponsors and expo exhibitors, gathering their brand, goals, and budget in one …

Road Race Entry Form

Road Race Entry Form

Take core race entries for a 5K, 10K, half, or full marathon, capturing the distance, finish time, …

Run Club Membership Form

Run Club Membership Form

Sign up new members to your running club, capturing their running, pace group, and what they want …

Runner Health & Readiness PAR-Q Form

Runner Health & Readiness PAR-Q Form

Screen runners’ health before a program or event with a PAR-Q, capturing readiness and any risks in …

Running & Marathon Coaching Application Form

Running & Marathon Coaching Application Form

Sign runners up for tailored coaching plans, capturing their goal, distance, mileage, and recent …

Running Coaching Client Intake Form

Running Coaching Client Intake Form

Onboard a new running client with goals, history, and availability, capturing their PBs, mileage, …

Running Injury Assessment & Screening Form

Running Injury Assessment & Screening Form

Take a detailed injury intake for a running physio or movement screen, capturing the problem, pain, …

Running Retreat & Training Camp Booking Form

Running Retreat & Training Camp Booking Form

Take bookings for running holidays and training camps, capturing the retreat, mileage, and room …