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Site Inspection Report Form

Record site inspections, capturing the areas checked, any hazards found and photos so you keep an auditable health and safety record.

Description

Regular site inspections are how safety problems get caught before they cause harm, and a consistent record proves you’re on top of them. This site inspection report form captures each inspection in one format, so hazards are logged, acted on, and evidenced for anyone who asks.

It captures the project, site location and inspection date, the inspector, and the areas inspected, along with whether any hazards were found and a description of them. Photos and an inspector signature complete a record you can act on and produce in an audit.

Share the link with your inspectors and site managers so inspections come in the same format every time. A consistent, evidenced record keeps sites safe and compliant. Customize the fields, add your branding, and embed it on your site or share a link in minutes.

Form fields

Everything the Site Inspection Report Form above collects — 10 fields, so you can see exactly what it captures before you make it your own.

Site Inspection

  • Project Name

    Short Answer Icon
    Short Answer

  • Site Location

    Short Answer Icon
    Short Answer

  • Date of Inspection

    Date Icon
    Date

  • Inspector Name

    Name Icon
    Name

  • Site Areas Inspected

    Multi-Select Icon
    Multi-Select

  • Specify other area(s) inspected:

    Short Answer Icon
    Short Answer

  • Were any hazards found?

    Yes/No Icon
    Yes/No

  • Describe the hazard(s):

    Long Answer Icon
    Long Answer

  • Upload Site Photos

    Short Answer Icon
    Short Answer

  • Inspector Signature

    Short Answer Icon
    Short Answer
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Template FAQs

Common questions about the Site Inspection Report Form — what it captures, when to use it, and how to make it your own.

What is a site inspection report form?

A site inspection report form records a health and safety inspection, capturing the areas checked, any hazards found and photos. It gives the contractor an auditable record, so hazards are logged and acted on and there’s clear evidence that sites are being inspected and kept safe.

What should a site inspection report include?

This form captures the project, site location and inspection date, the inspector, and the areas inspected, along with whether any hazards were found and a description of them. Photos and an inspector signature complete a record you can act on and audit.

When should site inspections be recorded?

On every scheduled inspection and any time the site changes significantly. Recording each one in a consistent format means hazards are caught and logged, corrective actions are tracked, and you build the evidence trail that shows a site is being properly and regularly checked.

Who fills out a site inspection report form?

Site managers, safety officers and inspectors responsible for site safety. The form captures the areas checked and any hazards, so the contractor has an evidenced record for compliance and can act on issues before they cause an accident.

Why record hazards found with photos?

Because they turn an inspection into action and evidence. Describing each hazard and photographing it means it can be assigned and fixed, and shows exactly what was found and put right, so you can prove due diligence if an incident or audit ever calls it into question.

Is this site inspection template free to use?

Yes, completely free. Add or remove fields, adjust the areas to fit your sites, and restyle it to your brand, then embed it on your site or share a link — no coding needed. A free Fun Forms account lets you collect inspection reports.

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