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Site Visit Request Form

Let clients request a landscaping site visit online, capturing the reason, address, preferred timing, and access notes in one form.

Description

The Site Visit Request Form makes booking a landscaping site visit effortless for both you and your clients. They share the reason for the visit, the site address, and their preferred date and time, so your team can plan an efficient route and arrive prepared for exactly what each visit involves.

A field for anything you should know before visiting captures access details, pets, or site conditions that could affect the appointment. Clear contact information and a confirmation checkbox ensure you can reach the client and that every request is complete when it lands with your scheduler.

With site visits requested through one structured form, your calendar stays organized and no details slip through. Sign up for a free Fun Forms account to customize the fields and embed this request form on your website.

Form fields

Everything the Site Visit Request Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Book a Site Visit

  • Your Reason for the Site Visit

    Short Answer Icon
    Short Answer

  • Site Address

    Short Answer Icon
    Short Answer

  • Preferred Visit Date

    Date Icon
    Date

  • Preferred Time

    Short Answer Icon
    Short Answer

  • Is there anything we should know before visiting?

    Long Answer Icon
    Long Answer

  • Contact Name

    Name Icon
    Name

  • Phone Number

    Telephone Icon
    Telephone

  • Email

    Email Icon
    Email

  • Confirmation

    Multi-Select Icon
    Multi-Select
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Template FAQs

Common questions about the Site Visit Request Form — what it captures, when to use it, and how to make it your own.

What is a site visit request form?

A site visit request form is an online form clients use to book a landscaper to visit their property. It captures the reason for the visit, the site address, preferred date and time, and any access notes, so your team can schedule and prepare for the appointment efficiently.

Why ask for access notes?

A field for anything you should know before visiting captures details like locked gates, pets, parking, or tricky access that could affect the appointment. Knowing these upfront means your team arrives prepared, avoids wasted trips, and can carry out the site visit smoothly without unexpected obstacles on the day.

How does preferred timing help scheduling?

Collecting a preferred visit date and time lets your scheduler slot each request into the calendar and plan an efficient route between jobs. It reduces back-and-forth with clients, helps you group visits in the same area, and ensures appointments are booked at times that suit everyone involved.

Can I capture the reason for the visit?

Yes. The reason for the site visit field tells your team what to expect, whether it is a quote, a design consultation, or a problem to assess. Knowing the purpose in advance means you bring the right tools, samples, or expertise and make the most of every appointment.

What does the confirmation checkbox do?

The confirmation checkbox asks clients to confirm their details are correct before submitting their request. It reduces errors like wrong addresses or phone numbers, gives your team a reliable record for each booking, and helps ensure every site visit goes ahead as planned without avoidable mix-ups.

Is the site visit request form free?

Yes, this site visit request form is completely free, and you can customize the fields to match your process, embed it on your website, and launch it with no coding required. Simply create a free Fun Forms account to start booking site visits online.

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