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Swim Club Transfer Request Form

Move a swimmer to your club with a simple transfer and capture their details, previous club, and reason in one step.

Description

The Swim Club Transfer Request Form gives clubs a straightforward way to bring a swimmer across from another club. You collect the swimmer’s name, date of birth, previous club, and governing body membership number, so you can process the transfer correctly and keep their registration and eligibility intact through the move.

Understanding the reason for transfer, which squad they’re joining, whether they’re currently registered with a governing body, and anything else you should know, from times to goals to needs, helps you welcome them smoothly. Parent details for under-18s, contact information, and a confirmation complete the request, so the swimmer settles into their new club without a hitch.

A smooth transfer makes a swimmer feel at home fast. Sign up for a free Fun Forms account to customize the fields and embed this transfer form on your website.

Form fields

Everything the Swim Club Transfer Request Form above collects — 12 fields, so you can see exactly what it captures before you make it your own.

Transfer to Our Club

  • Swimmer's name

    Name Icon
    Name
  • Date of birth

    Date Icon
    Date
  • Parent / guardian name (if under 18)

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Phone number

    Telephone Icon
    Telephone
  • Current / previous club

    Short Answer Icon
    Short Answer
  • Governing body membership number

    Short Answer Icon
    Short Answer
  • Reason for transfer

    Dropdown Icon
    Dropdown
  • Which squad are they joining?

    Dropdown Icon
    Dropdown
  • Currently registered with a governing body?

    Yes/No Icon
    Yes/No
  • Anything we should know? (times, goals, needs)

    Long Answer Icon
    Long Answer
  • Confirmation

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Swim Club Transfer Request Form — what it captures, when to use it, and how to make it your own.

What is a swim club transfer?

It’s the process of moving a registered swimmer from one club to another, keeping their governing body membership and eligibility in order. This form captures the details and reason for the move, so the new club can process the transfer correctly.

Who should complete a transfer request?

A swimmer moving clubs, or their parent for under-18s, should complete it. It suits clubs receiving swimmers from elsewhere, helping them gather the registration details and background needed to welcome the swimmer and handle the transfer properly.

Why ask for the previous club and membership number?

These details let the new club coordinate the transfer with the governing body and keep the swimmer’s registration and history intact. Capturing them upfront avoids delays and makes sure the swimmer stays eligible to train and compete through the move.

Is a reason for transfer required?

The form asks for a reason to help the club understand the move and support the swimmer’s transition, but you can keep it brief. It’s useful context rather than a barrier, helping coaches welcome the swimmer and settle them into the right squad.

How does the swimmer join the right squad?

The form asks which squad they’re joining and invites notes on times, goals, and needs. This helps coaches place the swimmer appropriately from the start, so they settle quickly into a group that matches their ability and ambitions.

Is this transfer form free to use?

Yes — it’s completely free with a Fun Forms account. You can customize every field, restyle it to match your brand, embed it on your website in seconds, and it needs no coding at all.