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Vehicle Hire Booking Form

Let customers book a hire vehicle online, capturing the vehicle type, dates, location, and add-ons in one simple booking form.

Description

The Vehicle Hire Booking Form gives rental companies a clean, all-purpose way to take bookings online. Customers select the vehicle type, their pick-up and return dates, and the pick-up location, so your team can confirm availability and have the right vehicle ready at the right branch.

An add-ons field lets customers include extras like a child seat, satnav, or extra insurance, while a driver’s age field supports eligibility checks. Contact details keep every booking traceable, making collection quick, smooth, and hassle-free for every customer.

Structured bookings keep your rental operation running smoothly. Sign up for a free Fun Forms account to customize the fields and embed this booking form on your website.

Form fields

Everything the Vehicle Hire Booking Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Book Your Hire Vehicle

  • Vehicle type

    Dropdown Icon
    Dropdown
  • Pick-up date

    Date Icon
    Date
  • Return date

    Date Icon
    Date
  • Pick-up location

    Dropdown Icon
    Dropdown
  • Driver's age

    Number Icon
    Number
  • Add-ons

    Multi-Select Icon
    Multi-Select
  • Your name

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Phone

    Telephone Icon
    Telephone
Use Template Arrow Right Icon

Template FAQs

Common questions about the Vehicle Hire Booking Form — what it captures, when to use it, and how to make it your own.

What is a vehicle hire booking form?

A vehicle hire booking form is an online form customers use to book a rental vehicle. It captures the vehicle type, dates, pick-up location, driver’s age, and any add-ons, so a rental company can confirm availability, check eligibility, and have the right vehicle ready for collection.

What add-ons can customers choose?

An add-ons field lets customers include extras such as a child seat, satnav, additional driver, or extra insurance cover. Capturing these at booking means the vehicle is prepared exactly as the customer wants, avoids delays at collection, and gives your team a chance to offer valuable optional services.

Why capture the pick-up location?

The pick-up location tells your team which branch or site the customer will collect from, which is essential when you operate from more than one location. It ensures the right vehicle is available at the right place and that the booking is handled by the correct team.

Why ask for the driver’s age?

The driver’s age supports the eligibility and insurance checks that most rentals require. Capturing it upfront lets your team confirm the customer can be covered to drive the chosen vehicle before collection, avoiding disappointment and ensuring every hire is properly insured from the start.

How does specifying the vehicle type help?

Knowing the vehicle type the customer wants lets your team check the right availability and have a suitable car, van, or other vehicle ready. It ensures the booking matches what the customer expects and helps you manage your fleet across the dates and locations they need.

Is the vehicle hire booking form free?

Yes, this vehicle hire booking form is completely free, and you can customize the fields to fit your fleet, embed it on your website, and go live with no coding required. Simply create a free Fun Forms account to start taking hire bookings online.