Visitor Check-In Form

Check visitors in on arrival — name, company, who they’re seeing and time — for a clean, secure record of who’s on site.

Use Template

Description

A visitor check-in form gives your workplace a clean, digital record of everyone who comes on site. Instead of a paper logbook anyone can read, visitors sign in through one form that captures who they are, who they’re seeing and when they arrived — better for security, for safety, and for a professional first impression.

It captures the visitor’s name and contact details, their company or organization, the person they’re visiting, and the date and time of arrival. A question on whether they’ve been on site before and a signature complete a check-in that keeps your reception organized and your premises accounted for.

Customize the fields to match your workplace, restyle it in your brand colors, and embed it on a reception tablet so visitors check in with a tap.

Form fields

Everything the Visitor Check-In Form above collects — 9 fields, so you can see exactly what it captures before you make it your own.

Visitor Check-In

Your Name
Name
Email Address
Email
Phone Number
Telephone
Company/Organization
Short Answer
Person you are visiting
Short Answer
Date of Visit
Date
Time of Arrival
Short Answer
Have you been on site before?
Yes/No
Sign here
Short Answer

Use Template

No credit card
Unlimited forms
Unlimited results

Template FAQs

Common questions about the Visitor Check-In Form — what it captures, when to use it, and how to make it your own.

What is a visitor check-in form?

It’s a form visitors complete when they arrive at your workplace. It captures who they are, their company, who they’re visiting and their arrival time, giving you a clean, secure record of everyone on site — far better than a shared paper logbook.

What does the form capture?

The visitor’s name and contact details, their company or organization, the person they’re visiting, and the date and time of arrival. A question on whether they’ve been on site before and a signature complete the check-in record.

When would it be used?

At reception, the moment a visitor arrives — set it up on a tablet and have each person sign in as they come in. You get a live, accurate record of who’s in the building, which matters for security and for accounting for everyone in an evacuation.

Who is this form for?

Offices, facilities and reception teams that need to manage visitors, and the visitors signing in. It suits any workplace that wants a professional, secure check-in and an accurate record of who’s on site, rather than a paper book with everyone’s details on show.

Why record who a visitor is seeing?

Knowing which member of staff a visitor is here for lets reception notify the right person and confirm the visit is expected. It keeps unannounced or unexpected callers in check, and means someone is always accountable for each guest while they’re on site.

Is this form free to use?

Yes, it’s free. Create a Fun Forms account, customize the fields to match your workplace, restyle it to your brand colors, and embed it on a reception tablet or your site with no coding. Visitors then check in to one clean, secure record.

Make a free Fun Form

No credit card
Unlimited forms
Unlimited results

Related templates

Incident Report Form

Record workplace incidents consistently — what happened, where, the type and evidence — in one …

Maintenance Request Form

Let staff report facilities issues — location, problem, type and preferred repair date — so …

Meeting Room Booking Form

Book internal meeting rooms cleanly — date, times, room, equipment and organizer — so spaces are …

Office Supply Request Form

Let staff request office supplies — items, quantity, urgency and delivery location — so orders reach …

Resource Allocation Request Form

Request resources for a project or period — type, quantity, dates and reason — so allocations are …