Visitor Induction Log Form

Log site visitors and their induction, capturing who attended, the topics covered and time on site so you keep a compliant sign-in record.

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Description

Everyone who steps onto a site needs inducting and logging, and a paper book by the gate rarely holds up. This visitor induction log form captures each visitor and their induction in one place, so you know who’s on site, that they’ve been briefed, and when they came and went.

It captures the date and visitor’s name, their company and contact details, and their induction status and the topics covered, along with the reason for their visit, their host on site, and their time in and out. A signature confirms they’ve received and understood the induction.

Share the link at your site entrance or reception so every visitor signs in and inducts consistently. A clear log keeps your site secure and compliant. Customize the fields, add your branding, and embed it on your site or share a link in minutes.

Form fields

Everything the Visitor Induction Log Form above collects — 12 fields, so you can see exactly what it captures before you make it your own.

Visitor Induction Log

Date of Visit
Date
Visitor Full Name
Name
Company or Organization
Short Answer
Contact Number
Telephone
Email Address
Email
Induction Status
Single-Select
Induction Topics Covered
Multi-Select
Reason for Visit
Long Answer
Host / Contact Person Onsite
Short Answer
Time In
Short Answer
Time Out
Short Answer
Visitor Signature
Short Answer

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Template FAQs

Common questions about the Visitor Induction Log Form — what it captures, when to use it, and how to make it your own.

What is a visitor induction log form?

A visitor induction log form records everyone who visits a site and the induction they receive, capturing who attended, the topics covered and their time on site. It gives the contractor a compliant sign-in record, so it’s always clear who’s on site and that they’ve been safely briefed.

What should a visitor induction log include?

This form captures the date and visitor’s name, their company and contact details, their induction status and the topics covered, along with the reason for their visit, their host on site, and their time in and out, confirmed by a signature.

When should visitors be inducted and logged?

Every time someone who isn’t regular site staff arrives — a client, delivery driver, inspector or subcontractor. Logging and inducting them on arrival means you always know who’s on site in an emergency and can prove each visitor was briefed on the hazards.

Who fills out a visitor induction log form?

Site visitors on arrival, guided by the site team — clients, suppliers, inspectors and anyone not part of the regular crew. The form captures their details and induction, so the contractor has a live, compliant record of who’s on site and that they’ve been briefed.

Why record each visitor’s time in and out?

Because in an emergency you need to know exactly who’s on site. A logged time in and out means an accurate headcount for an evacuation or roll call, and shows how long each visitor was present, which matters for both site security and any incident investigation.

Is this visitor induction template free to use?

Yes, completely free. Add or remove fields, adjust the induction topics to fit your sites, and restyle it to your brand, then embed it on your site or share a link — no coding needed. A free Fun Forms account lets you collect visitor logs.

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