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  4. Catering Menu Selection Form

Catering Menu Selection Form

A catering menu selection template — let booked clients choose their dishes for each course and pass any notes to your kitchen.

Description

Once a client has booked, the menu still has to be pinned down — and doing that over email invariably leaves one course undecided and two dishes ambiguous. A menu selection form turns the choosing into a clean, single step your kitchen can actually work from. The form ties back to the booking with a reference or name, confirms the event date and guest numbers, then gives each course its own space for the client’s choices, asks whether canapés are wanted, and leaves a note field for the kitchen. What comes back is a clear, per-course order rather than a thread you have to decode. Send it once a booking is confirmed and the menu is agreed in principle. It’s free — swap in your own dishes and courses, restyle it to your brand, and give your kitchen a brief it can trust.

Form fields

Everything the Catering Menu Selection Form above collects — 8 fields across 2 pages, so you can see exactly what it captures before you make it your own.

Choose Your Menu

  • Booking reference or name

    Short Answer Icon
    Short Answer
  • Event date

    Date Icon
    Date
  • Number of guests

    Number Icon
    Number

Your courses

  • Starter choice(s)

    Long Answer Icon
    Long Answer
  • Main choice(s)

    Long Answer Icon
    Long Answer
  • Dessert choice(s)

    Long Answer Icon
    Long Answer
  • Include canapés?

    Dropdown Icon
    Dropdown
  • Any notes for the kitchen

    Long Answer Icon
    Long Answer
Use Template Arrow Right Icon

Template FAQs

Common questions about the Catering Menu Selection Form — what it captures, when to use it, and how to make it your own.

What is a catering menu selection form?

It’s the form a caterer sends a booked client to lock in their exact dish choices for each course. It comes after the enquiry and quote, and its job is to turn a rough agreement into a precise, per-course order the kitchen can prep against.

What should it capture?

A booking reference or name, the event date and final-ish guest numbers, the client’s chosen starter, main and dessert, whether they’d like canapés, and a free note for the kitchen. Clear choices for each course are the whole point.

When should the menu be selected?

After booking but a few weeks before the event, once the client has had time to consider options and any tasting is done. Late enough that choices are settled, early enough that the kitchen can order ingredients with room to spare.

Who fills this form in?

The client — the couple, host or event organiser who’s already booked. The caterer sets up the form around their menu; the client simply picks. It replaces the back-and-forth of confirming choices by email or phone.

How is this different from an enquiry form?

An enquiry starts the conversation and leads to a quote; a menu selection form comes after the booking is agreed and captures the specific dishes. One wins the job, the other briefs the kitchen.

Is this menu selection template free?

Yes. Create a free Fun Forms account, drop in your own dishes and courses, restyle it to your brand, and share the link with booked clients or embed it in your client area — no coding needed.