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  4. Dietary, Allergen & Guest Preference Confirmation Form

Dietary, Allergen & Guest Preference Confirmation Form

A dietary confirmation template — final numbers, dietary portions and allergy detail per event, signed off before prep.

Description

For catering where every plate is prepared to order, the dietary list isn’t a detail — it’s the brief. This confirmation locks it before prep: the final covers, the exact dietary portions and the allergy specifics, so you shop and prepare for precisely the table you’re feeding and nobody’s need is missed. The allergy section asks for real detail on purpose. A guest with a serious nut allergy, a coeliac who needs strict separation, a vegan who eats honey — the specifics change how you source, prep and plate. Capturing exact numbers and detail a week out means you can design and cook around them with confidence, which is the whole promise of bespoke catering. Send it as the final dietary sign-off before an event. Free, brandable, and the record that keeps your guests safe and your service flawless.

Form fields

Everything the Dietary, Allergen & Guest Preference Confirmation Form above collects — 11 fields, so you can see exactly what it captures before you make it your own.

Confirm Dietary & Allergy Needs

  • Event date

    Short Answer Icon
    Short Answer
  • Final total covers

    Number Icon
    Number
  • Vegetarian portions

    Number Icon
    Number
  • Vegan portions

    Number Icon
    Number
  • Gluten-free portions

    Number Icon
    Number
  • Other needs present

    Multi-Select Icon
    Multi-Select
  • Allergy details — please be specific (who, which allergen, how strict)

    Long Answer Icon
    Long Answer
  • Does any guest need strict separation (e.g. coeliac / severe allergy)?

    Yes/No Icon
    Yes/No
  • Your name

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Dietary, Allergen & Guest Preference Confirmation Form — what it captures, when to use it, and how to make it your own.

Why confirm dietary needs before prep?

Because bespoke catering prepares every plate to order. Locking the numbers, portions and allergy detail early means you shop and prep for exactly the right table.

Why ask for specific allergy detail?

Because the detail changes the prep — which allergen, how many guests, how strict. Knowing it lets you source, prepare and plate safely.

How are dietary portions captured?

As exact numbers for each need — vegetarian, vegan, gluten-free and more — so there’s a proper plate for every guest.

Can we change it after confirming?

It’s tied to your prep and shopping, so late changes may not be possible — it doubles as a clear deadline.

Does it suit any catering type?

Yes — grazing, private chef, afternoon tea or buffet, the dietary fields work for all of them.

Is it free and brandable?

Yes — free with a Fun Forms account and restyleable to your branding.