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Festival Accreditation Request Form

A festival accreditation request template — collect crew details, access zones and photos so passes can be issued quickly and correctly.

Description

A festival accreditation request form gives festival production and security teams a single, organised way to collect the details they need to issue passes. Accreditation is where access control begins — getting the right people into the right zones depends on capturing crew, roles and access needs cleanly before the gates open.

It captures the requester’s name, organisation and contact details, the type of accreditation and the zones they need access to. A crew table lists everyone who needs a pass with their role, and there’s a check for whether a vehicle pass is required, an optional photo upload for pass printing and space for any additional notes. On submission the requester can download the accreditation guide.

Embed it on your production site or share the link with artists, crew, vendors and press. It’s free — adapt the zones and accreditation types to your festival, restyle it to your brand, and turn a messy email trail into one clean, trackable request.

Form fields

Everything the Festival Accreditation Request Form above collects — 10 fields across 2 pages, so you can see exactly what it captures before you make it your own.

Request Festival Accreditation

  • Your name

    Name Icon
    Name
  • Organisation or company

    Short Answer Icon
    Short Answer
  • Email address

    Email Icon
    Email
  • Contact number

    Telephone Icon
    Telephone
  • Accreditation type

    Dropdown Icon
    Dropdown

Access and crew

  • Zones you need access to

    Multi-Select Icon
    Multi-Select
  • Crew to accredit (full name, role or department)

    Table Icon
    Table
  • Do you need a vehicle pass?

    Yes/No Icon
    Yes/No
  • Upload a photo for your pass

    Upload Icon
    Upload
  • Anything else we should know?

    Long Answer Icon
    Long Answer
Use Template Arrow Right Icon

Template FAQs

Common questions about the Festival Accreditation Request Form — what it captures, when to use it, and how to make it your own.

What is festival accreditation?

Accreditation is the process of registering everyone who needs working access to a festival — artists, crew, press, vendors and contractors — and issuing passes that control which zones they can enter. It’s how a festival keeps back-of-house areas secure while letting the right people move freely.

What details does an accreditation request need?

The requester’s name, organisation and contact details; the type of accreditation; the zones they need; a list of the crew who need passes and their roles; whether a vehicle pass is required; and a photo for pass printing. Capturing this cleanly speeds up issuing passes.

Why collect photos with the request?

So passes can be printed with a photo ahead of time, which makes checks at zone boundaries faster and harder to abuse. Collecting photos at the request stage avoids a bottleneck at accreditation on arrival, when crews are trying to get to work and time is short.

Who should submit this form?

A team’s coordinator or manager, on behalf of everyone in their group who needs access — a production manager for their crew, a label rep for an artist’s party, a vendor lead for their staff. One request per group keeps the crew list and access needs together.

When should accreditation requests be submitted?

Well before the event, by the deadline the production team sets. Early requests give accreditation time to check access levels, print passes and resolve queries, rather than processing a rush of last-minute submissions while the site is already building up.

Is this accreditation template free?

Yes — it’s free. Create a Fun Forms account, adapt the zones and accreditation types to match your festival, restyle it to your brand, and embed it or share the link. No coding needed, and every request lands in one place ready for passes to be issued.