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Guest Coach & Minibus Booking Form

A group transport booking template — capture guest numbers, pick-up points, timings and vehicle size for coaches and minibuses.

Description

Moving a crowd of wedding guests is a logistics puzzle, and this form is built to solve it. It leads with the number that decides everything — how many guests need transporting — then captures the pick-up points, the drop-off venue, and the pick-up and return times, so the whole shuttle operation is described in one place. The vehicle-size picker turns those numbers into the right solution, from a sixteen-seat minibus to a full coach or several vehicles running together, and a return-journey question makes sure no one’s left stranded when the party ends. An open box catches the route details — multiple pick-up points, a stop at a hotel, a timing tied to the ceremony — that make a group booking run smoothly. Use it whenever a client needs to move guests en masse. It’s free, brand-styled, and turns a headache of numbers and timings into a clear brief you can plan and price.

Form fields

Everything the Guest Coach & Minibus Booking Form above collects — 13 fields, so you can see exactly what it captures before you make it your own.

Guest Coach & Minibus Booking

  • Your name

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Phone number

    Telephone Icon
    Telephone
  • Date required

    Date Icon
    Date
  • How many guests need transport?

    Number Icon
    Number
  • Pick-up point(s)

    Short Answer Icon
    Short Answer
  • Drop-off (venue)

    Short Answer Icon
    Short Answer
  • Pick-up time

    Time Icon
    Time
  • Return time (if needed)

    Time Icon
    Time
  • What size vehicle do you think you need?

    Dropdown Icon
    Dropdown
  • Return journey at the end of the night?

    Yes/No Icon
    Yes/No
  • Any stops, timings or route notes?

    Long Answer Icon
    Long Answer
  • I'm happy to be contacted about my booking

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Guest Coach & Minibus Booking Form — what it captures, when to use it, and how to make it your own.

Why does the form lead with guest numbers?

Because the headcount decides the vehicle. Everything else follows from whether you’re moving twelve guests or a hundred and twenty, so it’s the first and most important thing to capture.

How does the vehicle-size question work?

It offers minibuses, midi coaches, full coaches or multiple vehicles, so clients can indicate what they think they need — and you can confirm or advise based on the numbers.

Does it handle return journeys?

Yes. A return leg at the end of the night is a common request and an easy thing to forget, so the form asks directly and captures the return time.

Can clients specify multiple pick-up points?

They can — the pick-up field and the route-notes box allow for several collection points and stops, which is common when guests are spread across hotels.

Is it only for weddings?

No. Any event that needs to move a group — a corporate day out, a large party — suits the form, though it’s written with wedding guest shuttles in mind.

Is the template free?

Yes. It’s free with a Fun Forms account, fully brandable, and ready to embed or share with no coding.