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  4. Kennel Incident, Illness & Vet Visit Report Form

Kennel Incident, Illness & Vet Visit Report Form

A boarding incident template — illness, injury, vet visits and owner contact recorded promptly, so a pet’s stay is documented and defensible.

Description

When a boarding pet falls ill, gets hurt or needs the vet, a clear record made at the time protects the pet, the owner and the kennel. This form logs exactly what happened and what was done, so there’s never a gap between the event and the explanation. It captures the facts that matter: the date and time, the pet and the accommodation, what occurred, any symptoms or injury, the action and first aid taken, whether a vet was seen and what they advised, and whether and how the owner was contacted. A staff signature closes it off. Keep it as part of your duty of care and insurance record for every stay. Free, brandable, and far more reliable than a memory or a note scribbled during a busy shift.

Form fields

Everything the Kennel Incident, Illness & Vet Visit Report Form above collects — 14 fields across 2 pages, so you can see exactly what it captures before you make it your own.

Boarding Incident & Illness Report Form

  • Date

    Date Icon
    Date
  • Time

    Time Icon
    Time
  • Pet's name

    Short Answer Icon
    Short Answer
  • Accommodation / pen

    Short Answer Icon
    Short Answer
  • Type of event

    Dropdown Icon
    Dropdown
  • What happened? (describe)

    Long Answer Icon
    Long Answer
  • Symptoms / injury observed

    Long Answer Icon
    Long Answer
  • Action & first aid taken

    Long Answer Icon
    Long Answer
  • Was a vet seen or called?

    Yes/No Icon
    Yes/No
  • Vet advice or treatment (if any)

    Long Answer Icon
    Long Answer
  • Was the owner contacted?

    Yes/No Icon
    Yes/No
  • Staff member reporting

    Short Answer Icon
    Short Answer

Confirmation

  • Email address (for the record / owner copy)

    Email Icon
    Email
  • Staff signature

    Signature Icon
    Signature
Use Template Arrow Right Icon

Template FAQs

Common questions about the Kennel Incident, Illness & Vet Visit Report Form — what it captures, when to use it, and how to make it your own.

Why keep incident and illness reports for boarding?

Because a clear, contemporaneous record protects the pet, the owner and the kennel if a question or claim arises. It documents what happened, what was done and who was told — far better than relying on memory.

What should the report include?

The date and time, the pet and its accommodation, what happened, symptoms or injury, the action and first aid taken, any vet visit and advice, whether the owner was contacted, and a staff signature.

When should it be completed?

As soon as possible after the event, while the details are fresh and accurate. Prompt recording is what makes the report reliable.

Should the owner always be contacted?

Any illness, injury or notable incident should be communicated to the owner, and the form records whether and how they were reached, so there’s no ambiguity.

Do minor issues need recording?

Yes — a small upset stomach or a minor scuffle is worth logging. Patterns and context only emerge if the small things are recorded alongside the serious ones.

Is the incident form free?

Yes — free with a Fun Forms account, fully customisable to your process, and ready to use on any device.