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Live Band Booking Form

A live band booking template — capture the occasion, line-up preference, sets required and song requests in one tidy brief.

Description

Booking a live band is a bigger decision than booking a playlist, and the questions are different. This form is shaped around them: the occasion, the guest numbers, and the line-up the client’s imagining — a stripped-back duo, or a full five-piece with brass. It also asks which sets they want covered, from a ceremony through to the last dance. The clever bit is the gaps. Bands take breaks, and a room can flatten in the silence, so there’s a direct question about DJ music between sets — the kind of add-on that keeps a party alive and quietly lifts the booking value. A song-requests box and a budget band round out the brief, so your quote and your setlist both start from solid ground. Link it from your ‘book us’ page and let clients tell you the whole story at once. It’s free, brand-styled, and makes a complex booking feel simple for the person filling it in.

Form fields

Everything the Live Band Booking Form above collects — 14 fields, so you can see exactly what it captures before you make it your own.

Live Band Booking

  • Your name(s)

    Name Icon
    Name
  • Email address

    Email Icon
    Email
  • Phone number

    Telephone Icon
    Telephone
  • Event date

    Date Icon
    Date
  • Venue

    Short Answer Icon
    Short Answer
  • What's the occasion?

    Dropdown Icon
    Dropdown
  • Approximate guest numbers

    Number Icon
    Number
  • What size band are you thinking?

    Dropdown Icon
    Dropdown
  • Your first dance song (if it's a wedding)

    Short Answer Icon
    Short Answer
  • Which sets would you like?

    Multi-Select Icon
    Multi-Select
  • Would you like DJ music between the band's sets?

    Yes/No Icon
    Yes/No
  • Any particular songs or artists you'd love to hear?

    Long Answer Icon
    Long Answer
  • Do you have a budget in mind?

    Dropdown Icon
    Dropdown
  • I'm happy to be contacted about my booking

    Consent Icon
    Consent
Use Template Arrow Right Icon

Template FAQs

Common questions about the Live Band Booking Form — what it captures, when to use it, and how to make it your own.

Why ask what size band the client wants?

Because it drives everything — the sound, the stage space, the price. Knowing whether they picture a duo or a five-piece up front means your quote and your availability answer are right the first time.

What are 'sets' and why does the form ask about them?

Sets are the distinct performances across a day — ceremony, drinks reception, evening. Clients often want different coverage for each, so capturing which they need helps you plan the timings and the fee.

Why offer DJ music between sets?

Because live bands rest, and a quiet room loses its energy. Offering recorded music to fill the breaks keeps the floor busy and is an easy, welcome upgrade for most clients.

Can the form handle non-wedding events?

Yes. The occasion picker covers anniversaries, birthdays, corporate events and festivals, and the wording adapts, so it’s not locked to weddings.

Is a budget question off-putting?

Not when it’s framed gently. The range includes a ‘guidance welcome’ option, so clients who don’t know what a band costs can still enquire without feeling they’ve failed a test.

Is the template free?

Yes — free with a Fun Forms account, fully brandable, and ready to embed or share in minutes.