1. Templates
  2. Cleaning Services
  3. Communal Areas & Property Management
  4. Managing Agent Multi-Site Cleaning Tender Form

Managing Agent Multi-Site Cleaning Tender Form

A multi-site tender template — portfolio, standards and mobilization captured, so a managing agent can put a block portfolio out to tender properly.

Description

When a managing agent puts cleaning out to tender, they need comparable bids across a whole portfolio — not a scramble of phone quotes. This form runs a multi-site cleaning tender, so an agent can capture the portfolio, the standard and the commercials in one place and get like-for-like proposals back. It captures what a tender needs to be comparable: the number and spread of blocks, the services required across them, the current spend or budget if shared, the standard and reporting expected, TUPE considerations if staff transfer, and the mobilization timescale. A structured tender gets structured bids, which is what makes the decision defensible to the client and the leaseholders. Put it on your “tender” or “procurement” page. Free, brandable, and it turns a messy multi-site procurement into a structured, comparable tender.

Form fields

Everything the Managing Agent Multi-Site Cleaning Tender Form above collects — 11 fields across 2 pages, so you can see exactly what it captures before you make it your own.

Multi-Site Cleaning Tender

  • Managing agent / company

    Short Answer Icon
    Short Answer

  • Number of blocks / sites

    Number Icon
    Number

  • Portfolio spread (regions / postcodes)

    Long Answer Icon
    Long Answer

  • Services required

    Multi-Select Icon
    Multi-Select

  • Does TUPE apply (staff transfer)?

    Single-Select Icon
    Single-Select

  • Budget / current spend (optional)

    Short Answer Icon
    Short Answer

  • Standard & reporting expected

    Long Answer Icon
    Long Answer

  • Mobilization / start date

    Date Icon
    Date

Your details

  • Your name

    Name Icon
    Name

  • Contact number

    Telephone Icon
    Telephone

  • Email address

    Email Icon
    Email
Use Template Arrow Right Icon

Template FAQs

Common questions about the Managing Agent Multi-Site Cleaning Tender Form — what it captures, when to use it, and how to make it your own.

What's this form for?

Running a cleaning tender across a portfolio of blocks. It captures the sites, services, standard and commercials in one structured place so contractors bid like-for-like and you can compare properly.

How many sites can it cover?

As many as your portfolio holds — from a handful of blocks to hundreds across regions. The form captures the spread so bidders can price mobilization and supervision realistically.

What about TUPE?

If an existing cleaning workforce would transfer, TUPE may apply. The form asks so bidders know up front and can factor it into their proposals — it’s a common sticking point in cleaning tenders.

Should I include a budget?

Optional — some agents share a budget or current spend for benchmarking, others want open bids. The form lets you include it or leave it out, depending on how you’re running the process.

What standard should I specify?

A clear specification and reporting expectation per block type gives the most comparable bids. The form captures the standard and reporting you need so contractors quote to the same brief.

Is the tender form free?

Yes — free with a Fun Forms account, fully customizable, and it embeds on your site or shares as a link.

Make a free Fun Form Arrow Right Icon

Related templates

Stairwell & Internal Communal Clean Booking Form

Stairwell & Internal Communal Clean Booking Form

A communal clean booking template — block, floors and access captured, so a one-off or first …

Void Flat Turnaround Clean Booking Form

Void Flat Turnaround Clean Booking Form

A void turnaround template — flat size, condition and deadline captured, so an empty unit is cleaned …

Bin Store & Refuse Area Cleaning Enquiry Form

Bin Store & Refuse Area Cleaning Enquiry Form

A bin store cleaning template — store type, bins and problems captured, so communal refuse areas are …

Block Cleaning Contract Enquiry Form

Block Cleaning Contract Enquiry Form

A block cleaning contract template — portfolio, current arrangement and standards captured, so a …

Communal Area Cleaning Feedback Form

Communal Area Cleaning Feedback Form

A communal feedback template — standards, reliability and reporting rated, so a managing agent hears …

Communal Area Cleaning Quote Form

Communal Area Cleaning Quote Form

A communal cleaning quote template — blocks, floors and shared areas captured, so a managing agent …

Communal Cleaning Contract Agreement Form

Communal Cleaning Contract Agreement Form

A communal contract template — blocks, specification and reporting set out, so a managing agent and …

Communal Cleaning Specification & Schedule Confirmation Form

Communal Cleaning Specification & Schedule Confirmation Form

A communal spec template — tasks, areas and frequencies confirmed per block, so everyone agrees …