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On-the-Day Coordination Booking Form
An on-the-day wedding coordination booking template — capture the venue, timings and key details so the day runs seamlessly.
Description
Form fields
Everything the On-the-Day Coordination Booking Form above collects — 12 fields across 2 pages, so you can see exactly what it captures before you make it your own.
Book Your Coordinator
Your name(s)
Name
Email address
Contact number
Telephone
Wedding date
Date
Ceremony venue
Short Answer
Reception venue address
Address
Number of guests
Number
Number of suppliers on the day
Number
The running order
Key timings
Table
Do you already have a running order drafted?
Yes/No
What do you most need from us on the day?
Long Answer
Access, parking or setup notes
Long Answer
No credit card-
Unlimited forms
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Unlimited results
Template FAQs
Common questions about the On-the-Day Coordination Booking Form — what it captures, when to use it, and how to make it your own.
What is on-the-day wedding coordination?
It’s when a couple plans their own wedding but hires a professional to manage the day itself — the timeline, suppliers and logistics — so they can actually enjoy it. This form captures what the coordinator needs to take over.
What should this booking form capture?
The couple’s contact details, the date, ceremony and reception venues, guest and supplier numbers, a draft running order, what they most need on the day, and access, parking or setup notes.
Why capture a timings table?
Because the running order is the backbone of the day. Getting the couple’s rough timeline up front means the coordinator can refine it into a proper run sheet and brief every supplier accurately.
How is this different from full planning?
Full planning runs from engagement to wedding day; on-the-day coordination picks up close to the date to manage delivery. The couple does the planning, the coordinator runs the show.
Who is this form for?
Wedding coordinators and planners offering an on-the-day or month-of service, and venues that provide coordination as part of their package.
Is this coordination template free?
Yes — it’s free. Create a Fun Forms account, adapt the fields to match your coordination process, restyle it to your brand, and embed it or share the link with every couple.
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No credit card
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Unlimited forms
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Unlimited results
