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Refusal and Ejection Log Form

A refusal and ejection log template for door teams — record each refused entry or ejection, the reason, the action taken and the officer, at the time.

Description

A refusal and ejection log form gives door supervisors a quick, consistent way to record every refused entry and ejection as it happens. An accurate contemporaneous log is a door team’s best protection — it evidences that decisions were reasonable and proportionate, and it’s exactly what’s relied on if an incident is later challenged or reviewed.

It records whether the incident was a refusal or ejection, the date, time and area, a description of the person, the reason and the action taken. Yes/No checks capture whether force was used and whether police were called, with an optional CCTV still or photo, the officer’s name and SIA licence number, and their signature to complete the entry.

Embed it on a tablet at the door or share the link so entries are logged in the moment, not written up later. It’s free — customize the fields to match your venue’s procedures, restyle it to your brand, and keep a reliable record.

Form fields

Everything the Refusal and Ejection Log Form above collects — 12 fields, so you can see exactly what it captures before you make it your own.

Log a Refusal or Ejection

  • Type of incident

    Dropdown Icon
    Dropdown
  • Date of incident

    Date Icon
    Date
  • Time of incident

    Time Icon
    Time
  • Venue or area

    Short Answer Icon
    Short Answer
  • Description of the person

    Long Answer Icon
    Long Answer
  • Reason for refusal or ejection

    Long Answer Icon
    Long Answer
  • Action taken

    Long Answer Icon
    Long Answer
  • Was any force used?

    Yes/No Icon
    Yes/No
  • Were the police called?

    Yes/No Icon
    Yes/No
  • CCTV still or photo (optional)

    Upload Icon
    Upload
  • Officer name and SIA licence number

    Short Answer Icon
    Short Answer
  • Officer signature

    Signature Icon
    Signature
Use Template Arrow Right Icon

Template FAQs

Common questions about the Refusal and Ejection Log Form — what it captures, when to use it, and how to make it your own.

What is a refusal and ejection log?

It’s a record door supervisors keep of every person refused entry or ejected from a venue. It captures the time, the reason, the action taken and the officer involved, creating a contemporaneous log that evidences decisions were reasonable if they’re ever questioned.

What should a refusal and ejection log include?

Whether it was a refusal or ejection; the date, time and area; a description of the person; the reason and the action taken; whether force was used and whether police were called; an optional CCTV still; and the officer’s name, SIA licence number and signature.

When should it be completed?

At the time of the incident, or immediately after — while details are fresh and accurate. A log written up hours later carries far less weight than a contemporaneous one, so recording it in the moment is what makes it reliable evidence.

Who is this form for?

Door supervisors, venue managers and security providers. Any licensed venue — a nightclub, bar, pub or event — that needs a consistent, defensible record of who was refused or removed and why will benefit from logging it this way.

Why record whether force was used?

Any use of force must be reasonable and proportionate, and documenting it protects both the officer and the venue. A clear note of what happened, alongside whether police were involved, provides an honest account should the incident be reviewed or complained about.

Is this refusal log template free?

Yes — it’s free. Create a Fun Forms account, customize the fields to match your venue’s procedures, restyle it to your brand, and embed it on a door tablet or share the link. No coding needed, and every refusal or ejection is logged consistently.